Transfer Ownership of Drive Items to a Different User

Folders owned by the user. Only the items in the folder that are owned by the user are transferred; non-owned items in the folder keep their existing ownership.

Individual items owned by the user, where either of these conditions exist:

The items are inside folders owned by others.
The items aren't in a folder. (They're at the top level of the Drive file hierarchy.)

Selecting a folder transfers any subfolders or files that are owned by the specified user.

Selecting a folder doesn't transfer any subfolders or files that are owned by someone else.

Transferring an item removes the old owner's access; they aren't downgraded to Edit permission.

Transferring an item doesn't remove access from people it was shared with; the selected user might retain access to items they don't own. For example, if you transfer a folder and the previous owner had edit permission on an item in the folder, that permission remains intact after the transfer.

Each transferred item moves to the new folder that you specify at the start of the task.

For transferred Worksheets workbooks, Worksheets cancels any existing live data update schedules; the new owner must create a new schedule.

Only individual users (not groups) can own items in Drive.

If a user's role changes, Drive doesn't automatically update item access settings unless the role change also causes a change to the security groups the user belongs to

and

the user gained access to the item because of a share with the security group. If the item was shared with the individual user, then you need to manually change any necessary access settings.

When setting up a termination business process, make sure you remove the user's access to the Drive domain, View Drive File and Media domain, and any domains for products that integrate with Drive such as Worksheets, Slides, Notification Designer, and Workday Docs.

If a worker leaves the company, others who have access to the terminated worker's items retain their access.

Workday does not support transferring ownership of media instances linked to a Workdrive Document Content instance, which can occur when documents are directly uploaded to a Learning course.