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Administrator Guide
Last Updated: 2023-06-23
Permanently Delete Drive Items

Permanently Delete Drive Items

Security:
Drive Administrator
 domain in the System functional area.
Use this task to permanently delete up to 1,000 Drive items that a specified user owns. Permanently deleting an item removes the item and its metadata from the Workday database.
You can delete most supported Drive item types, such as discovery boards, workbooks, DOCX, XLSX, PDF, as well as empty folders. You can't permanently delete:
  • Discovery boards used as worklets on the Home page.
  • Media files (video and packaged content).
  • Workbooks used in integrating applications such as Payroll, Recruiting, or HCM.
  • Items that have a reference from a Knowledge Base Article.
  • Folders that have items in them.
  • Workbooks used as a template by other workbooks.
  • Document templates (used in generate document in business process) that have a reference from a generated document or a review document step.
  1. Access the
    Drive Permanent File Delete
     task.
  2. Select the user whose files you want to delete, the item types to list, and the item location to display files from and click
    OK
    .
    Workday displays a table with 2 tabs:
    Available for Deletion
     and
    Not Available for Deletion
    .
  3. On the
    Available for Deletion
     tab, select up to 1,000 items.
    An item is available for deletion when it's not in use by a process external to Drive, such as a business process.
    If you select the All Items check box and the user owns more than 1000 items, Drive selects the first 1000 items.
  4. Click
    OK
     to complete the deletion.