Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Set Up Sharing with Non-Workers

Set Up Sharing with Non-Workers

  • Security:
    Drive Administrator
     domain in the System functional area.
  • Any non-workers that you want to share with must have Workday credentials and be and be set up according to tenant requirements; for example, implementer users must be set up using the Create Implementer task and be in the Implementers security group.
  • For each non-worker type that you want to share items with, make sure that the non-worker has access to all appropriate domains:
    • The
      Drive
       domain.
    • The domain for the item type you want to share. For example, if you want to share Worksheets workbooks with an implementer, the implementer must have access to the
      Worksheets
       domain.
When you enable non-worker sharing, users can share Drive items with these types of non-worker accounts:
  • Extended Enterprise Learner
  • Implementer
  • Service Center Representative
  • Customer Central
You enable sharing with non-worker users based on unconstrained security groups. Users in the selected unconstrained security groups can search for non-worker accounts in the Share dialog, and then add or change their permissions for any Drive item type.
Non-worker users receive the same type of notification as regular users when a user shares a Drive item with them.
  1. Create a security policy for these domains and add permissions:
    • Drive: Search for Extended Enterprise Learners
    • Drive: Search for Implementers
    • Drive: Search for Service Center Representatives
    1. Access the
      View Domain
       report.
    2. Select the domain from the
      Domain
       prompt.
    3. From the related actions menu, select
      Domain
      Create Security Policy
      .
    4. In
      Report/Task Permissions
      , add the unconstrained security groups that you want to enable for non-worker sharing.
    5. Select the
      View
       and
      Modify
       check boxes.
      In the domain setup, you must select both
      View
       and
      Modify
      . You can't use these settings to manage file access permissions in Drive. You select view and edit permissions for individual files when you share them.
    6. As a related action on the domain security policy, select
      Domain Security Policy
      Enable
      .
  2. Access the
    Activate Pending Security Policy Changes
     task to confirm changes.
When users in the enabled security groups select to share a Drive item, and then search for users, they’ll see non-workers displayed along with standard users in the Share dialog search results. Non-workers are displayed with a red user name and an icon that includes an arrow on the bottom right.