Concept: Language Instances for Translated Templates

You can design and customize content for multiple languages in a single Docs template. You can select the languages that are available to add to the template from the

Languages

section on the

Edit Tenant Setup – Global

task. Docs doesn't support Simplified Chinese and right-to-left (RTL) language formatting.

When you create a template, Docs assigns a base language of English. To add a language instance, select

Language

>

Add Language

and search for the languages you want to add. When you add a new language instance, Docs automatically copies the content that is present in the base language at the time you add the instance.

Workday does not automatically translate text into a new language. Instead, you customize each language instance by manually replacing the original content with text that has already been translated. If you want styling, layouts, data fields, or condition rules to apply across all language instances, you need to set them up in the base language before creating the language instances. Deleting a language from the

Language

>

Add Language

modal permanently removes all the content in that language instance from the document template. You can’t delete a language that is assigned as the base unless you first select another language as the base.

When you publish a document template, all language instances are published as well. Data field and condition rule formatting in generated documents are based on the recipient user's location and not the language instance of the template. If you don’t add an instance for a recipient’s language in the document template, the document will be generated using the base language.

When you don't specify a language in the template, Workday generates the document using the preferred language of the Run As User. When the Run As User doesn't have a preferred language defined in Workday, Workday generates the document using the language associated with the default locale of the tenant.