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Administrator Guide
Last Updated: 2023-06-23
Manually Assign Work Schedule Calendars

Manually Assign Work Schedule Calendars

  • Create work schedule calendars.
  • Configure the
    Assign Work Schedule
     business process and security policy in the Time Off and Leave and Time Tracking functional areas.
Typically, Workday uses calendar rules to automatically assign work schedule calendars to workers. However, you might sometimes need to override the calendar rules and manually assign work schedule calendars to individual workers. Example: An employee changes to a compressed work week, but none of their worker data changes.
This feature is not intended for short-term, ad hoc scheduling changes.
  1. Access the
    Assign Work Schedule
     task.
  2. Select the
    Worker
     for whom you wish to assign a work schedule calendar.
  3. Select a
    Start
     date and, optionally, an
    End
     date.
  4. Select a
    Work Schedule Calendar
    .
During the time period you specified, the worker uses the work schedule calendar you assigned. If the worker ends up with overlapping work schedules, the most recently assigned schedule takes precedence. After the end date, the worker reverts to their default work schedule calendar. If the worker doesn't have a default work schedule calendar, they return to having no work schedule calendar after the end date.
  • If you changed a worker's schedule in the middle of a period, you may need to use the
    Adjust Calculated Time
     task to adjust their time calculation results.
  • Review the
    View Worker's Time Eligibility
     report to validate your changes.
  • If you need to edit a large volume of schedule assignments at once, you can use the
    Manage Work Schedule Assignments
     report.