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Administrator Guide
Last Updated: 2026-03-13
Steps: Enable Managers to Create and Assign Custom Work Schedules

Steps: Enable Managers to Create and Assign Custom Work Schedules

Create and assign work schedule calendars.
You can enable managers to create and assign worker-specific schedules based on schedule patterns. Enabling this feature gives managers more control and flexibility to assign unique schedules to workers rather than having to select from existing work schedule calendars. Managers can then add or remove shifts or meals from the schedule pattern when a worker’s schedule changes, without requiring an administrator to take any action.
Worker-specific schedules created using the
Assign Custom Work Schedule
 task only display on that task. They don't display in any work schedule calendar prompts or tasks. You can't directly edit worker-specific work schedule calendars using the
Edit Work Schedule Calendar
 task or using related actions from a work schedule calendar. You can use the
Assign Custom Work Schedule
 task to assign a new schedule. Alternately, you can use the
Correct
 action available as a related action from a work schedule assignment to correct it.
  1. Configure the
    Assign Work Schedule
     business process security policy in the Time Tracking functional area.
    Grant managers access to the
    Assign Custom Work Schedule
     initiating action.
  2. To modify the Time Tracking configuration options on custom work schedules, you can use the
    Correct
     related action on work schedule assignment events. You can view work schedule assignment events using the
    Schedule History for Worker
     report.
  3. Access the
    Assign Custom Work Schedule
     task.
    1. Select the
      Worker
       to assign a work schedule to.
    2. Select a way to start the work schedule.
      If you select
      Current Schedule
      , and the worker's current schedule is based on calendar events rather than patterns, Workday displays a blank calendar.
    3. If the
      Schedule Patterns
       grid is empty, add a row for each week of the pattern.
    4. Click
      Pattern Details
      .
    5. In the
      Pattern Details
       grid, select a
      Schedule Pattern Type
      .
      You can configure whether the pattern contains a single shift and meal or is more complex.
You can report on worker-specific work schedules using these data sources:
  • Active Work Schedule Assignment Events
  • All Historical Work Schedule Assignment Events
You can access 1 of these
reports to view previous work schedule assignment events:
  • My Schedule History
  • Schedule History for Worker