Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
FAQ: Supervisory Organizations and Staffing Events

FAQ: Supervisory Organizations and Staffing Events

Can Nonsupervisory Roles Perform Staffing Tasks?

Nonsupervisory roles are roles that are on an organization that's not supervisory. Nonsupervisory roles can only perform staffing tasks for workers and positions in associated supervisory organizations linked to the nonsupervisory role through the:
  • Company or Company Hierarchy
  • Cost Center or Cost Center Hierarchy
  • Location Hierarchy
  • Region or Region Hierarchy
  • Custom Organization
  • Matrix Organization
  • Pay Group
  • Retiree Organization
Access the Business Process Security Policies for Functional Area report and add the nonsupervisory roles to the security groups that can initiate these tasks.
Task
Location Hierarchy Restrictions
Other Nonsupervisory Organizations
Create Position
Set Hiring Restrictions
You can only create positions or set hiring restrictions in a supervisory organization whose primary location is in a location hierarchy you can access.
Only staffing organization roles from the supervisory organization defaults can perform these tasks.
Add Job
Contract Contingent Worker
Hire Employee
Start International Assignment
The position or hiring restrictions must be either:
  • Associated with a business site location in a location hierarchy you can access.
  • Unassociated with a specific business site location.
The position or hiring restrictions must be in the nonsupervisory organization.
All other worker-based tasks, such as
Change Contact Information
The worker's position must be in a business site location in a location hierarchy you can access.
The worker's position must be in the nonsupervisory organization.
All other position-based tasks, such as
Edit Position
 and
Change Job
The position must be in a business site location in a location hierarchy you can access.
If you use the
Change Job
 task to move a worker but not the position, the location hierarchy automatically populates from the first available of the:
  • Hierarchy associated with the proposed location.
  • Hierarchies associated with the location hiring restrictions.
  • Hierarchy associated with the primary location of the proposed supervisory organization.
The position must be in the nonsupervisory organization.
If you use the
Change Job
 task to move a worker but not the position, only roles from the default organizations associated with the proposed supervisory organization can perform the task.

How Are Historical Staffing Events Secured?

Workday secures a staffing event to the organizations of the position. Users with roles on those organizations have access to those current and historical staffing events. To view events for a worker that's no longer part of the supervisory organization, use the
View Supervisory Organization As Of
 task.
Example: A worker leaves Supervisory Organization A and joins Supervisory Organization B. You’re an HR Partner whose role is based on Supervisory Organization B. You don't have a position or role on Supervisory Organization A. You don't have access to the historical staffing events completed when the worker was in Supervisory Organization A.