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Administrator Guide
Last Updated: 2025-07-25
Steps: Manage and Invite Committee Members

Steps: Manage and Invite Committee Members

Set up committees and committee memberships.
You can assign or invite academic affiliates, admissions counselors, students, workers, and external committee members to be members of committees. When you invite committee candidates, you can monitor their responses.
  1. Access the
    Manage Committee Membership
     task.
    Create new, or update existing, committee memberships. If a committee member is inactive or terminated, then you can only end their existing committee memberships.
    If you change an existing membership type, Workday ends the previous membership type 1 day before the new
    Effective Date
    . The
    Membership Service Start Date
     is the date of the initial membership type and never changes. If you specify an end date for committee membership, Workday automatically removes the member from the committee on that date.
    Security:
    Manage Committee Membership
     business process security policy in the Organizations and Roles functional area.
  2. (Optional) Access the
    Create External Committee Member
     task.
    Add a new external committee member to Workday and assign them to a committee.
    Security:
    Manage Committee Membership
     business process security policy in the Organizations and Roles functional area.
  3. (Optional) Access the
    Invite Committee Candidates
     task.
    When the business process completes, invitees receive a Workday notification, including attachments, and a link to the
    Committee Invitation Response
     task. Invitees can edit their responses until the invitation expires.
    You can browse and invite potential committee members based on custom criteria using the
    Find Committee Candidates
     report.
    Security:
    Invite Committee Candidates
     business process security policy in the Organizations and Roles functional area.
  4. (Optional) Access the
    Manage Committee Invitation Responses
     task.
    You can cancel or resend invitations that are pending responses.
    Security:
    Manage: Committee Invitations
     domain in the Organizations and Roles functional area.
  5. Add the
    Manage Professional Affiliations
     business process as a subprocess of the
    Manage Committee Membership
     business process.
    Security:
    Set Up: Skills and Experience
     domain in the Worker Profile and Skills functional area.
You can assign committee members to roles on committees so they can participate in committee related tasks. The roles must be in security groups that have permission on the domains that control access to those tasks.
You can configure access for these groups to view committee membership information for their workers and affiliates.
  • Academic unit role holders.
  • Student cohort role holders.
  • Supervisory organizations.
You can enable users to view academic units or academic unit hierarchies on the
Sponsoring Organization
 prompt on the
View Committees
 report by granting them access to these domains:
  • Academic Units: View
  • Committee Definition: Reporting
  • Set Up: Academic Structure
You can use the ecm: search prefix to limit your search results to external committee members. To view them, users must be in an unconstrained role-based security group or have a role on the committee, its superior committee, or the sponsoring organization. The role must be in a security group with permission on the
Committees: View
 and external committee member domains.