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Administrator Guide
Last Updated: 2024-11-15
Steps: Set Up Committee Meetings

Steps: Set Up Committee Meetings

Set up committees.
You can plan and manage committee meetings to maintain committee records, and report on recorded activity for compliance or governance purposes. You can:
  • Assign and resolve action items.
  • Attach documents.
  • Create agenda items.
  • Record votes.
  • Select invitees.
  1. Edit Domain Security Policies.
    Configure security for these domains in the Organizations and Roles functional area:
    • Committee Meeting: Set Up
    • Committee Meeting: Manage
    • Manage: Committee Meeting Minutes
    • Committees: View
  2. Access the
    Maintain Committee Meeting Types
     task.
    Security:
    Committee Meeting: Set Up
     domain in the Organizations and Roles functional area.
  3. (Optional) Select the
    Enable Educational Institution Features
     check box to relate committee meeting agenda items to academic appointment events.
  4. (Optional) Access the
    Maintain Vote Statuses
     task.
    Configure vote statuses to track votes for committee meeting agenda items.
    Security:
    Committee Meeting: Set Up
     domain in the Staffing functional area.
  5. (Optional) Access the
    Create Committee Meeting Template
     task.
    Create templates for committee meeting details and agenda items that you can use as a starting point when creating committee meetings.
    Security:
    Committee Meeting: Manage
     domain in the Organizations and Roles functional area.
Committee role holders can access committee reports and these tasks:
  • Maintain Committee Meeting
     to record meeting details such as date, time, invitees, and agenda items.
  • Record Committee Meeting Minutes
     to record meeting attendees, agenda items, action items, votes, and attachments.
  • Update Committee Action Items
     to view action items, update their completion status, and record their outcomes.
Create a custom report from the
Expired Committee Invitations
report data source to view committee invitations that are eligible for purge. You can purge these attachments and events when they're expired using the
Purge Person Data
 task:
  • Committee Meeting Attachment
  • Committee Meeting Agenda Item Attachment
  • Committee Membership Service Event Attachment
  • Invite Committee Candidate Event Attachment