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Administrator Guide
Last Updated: 2024-03-08
Troubleshooting: Can't Reuse Employee ID for a Rehired Contingent Worker

Troubleshooting: Can't Reuse Employee ID for a Rehired Contingent Worker

The new hire event assigns a new employee ID to a rehired contingent worker even when you:
  • Select the
    Reuse Worker ID
     and
    Reuse Former Worker ID
     check boxes on the
    Edit Tenant Setup - HCM
     task.
  • Use the same pre-hire record to rehire a former worker.
The contingent worker has a rescinded hire event, and the worker profile associated with the rescinded hire event uses the contingent worker ID as the reference ID. The new hire event uses a unique employee ID for the rehired worker.
  1. From the related actions menu of the contingent worker and the new worker profiles, select
    Integration IDs
    View IDs
    .
    Note the reference IDs for both former contingent worker and new worker.
    Security:
    Integration Build
     domain in the Integration functional area.
  2. Access the
    Create Custom Report
     task.
    1. Clear the
      Optimized for Performance
       check box.
    2. Select
      All Active and Terminated Workers
       from the
      Data Source
       prompt.
    3. On the
      Columns
       tab, add rows with these values in the
      Field
       column:
      • Reference ID
      • Worker
    4. On the
      Filter
       tab, enter these values:
      Option
      Description
      Field
      Reference ID
      Operator
      equal to
      Comparison Value
      Enter the reference ID of the contingent worker.
    This report displays all active and terminated worker profiles that are linked to the reference ID of the contingent worker.
    Security:
    Custom Report Creation
     domain in the System functional area:
  3. From the related actions menu of the worker profile with the same reference ID as the former contingent worker profile, select
    Worker History
    View Worker History
    .
    Review all the events related to the worker profile for a rescinded hire event for this profile.
  4. Access the
    Create Custom Report
     task.
    1. Clear the
      Optimized for Performance
       check box.
    2. Select
      Workers with Rescinded Hire
       from the
      Data Source
       prompt.
    3. On the
      Columns
       tab, add rows with these values in the
      Field
       column:
      • Reference ID
      • Worker
    4. On the
      Filter
       tab, enter these values:
      Option
      Description
      Field
      Reference ID
      Operator
      equal to
      Comparison Value
      Enter the reference ID of the contingent worker.
    This report displays the rescinded worker profile that uses the same reference ID as the contingent worker.
    Security:
    Custom Report Creation
     domain in the System functional area:
  5. From the related actions menu of the rescinded worker profile with the same reference ID as the contingent worker, select
    Integration IDs
    Edit Reference ID
    .
    Append
    DNU
     to the reference ID.
    Workday uses
    do not use (DNU)
     labels for objects that are planned for retirement.
  6. From the related actions menu of the worker profile, select
    Worker History
    View Worker History
    .
    Select
    Rescind
     as the related action on the
    Hire
     event.
  7. Access the
    Hire Employee
     task.
    Hire the worker using the same pre-hire record.