Setup Considerations: Public Profile Preferences

You can use this topic to help make decisions when planning your configuration and use of public profile preferences. It explains:

Why to set it up.

How it fits into the rest of Workday.

Downstream impacts and cross-product interactions.

Security requirements and business process configurations.

Questions and limitations to consider before implementation.

Refer to detailed task instructions for full configuration details.

What It Is

Public profile preferences enable workers to select certain personal and talent information as public on their worker profile and related reports.

Business Benefits

Help create a corporate culture of inclusion for everyone.

Continue to collect personal information while giving workers more control over the information shared with others in their organization.

You can enable workers to:

Control their personal brand with how they want to identify themselves.

Find others with similar backgrounds, creating affinity groups.

Use Cases

Collect information that’s restricted to support roles.

Enable workers to specify certain personal and talent information as public on their worker profile and related reports.

Questions to Consider

Questions	Considerations
What happens if a worker has a primary job location in a country that restricts certain personal information collection? Example: You enable sexual orientation tracking for the entire company, but the company has a business location in a country with restrictions.	You can configure localization settings to override the preferences you set for workers when they work in a particular location.
Can anyone access the personal information that a worker selects to hide from their worker profile?	When a user has security access, they can view the information.
How can I report on public profile preferences?	You can use these report fields in custom reports and condition rules: Public Preference - Education Public Preference - Military Service Public Preference - Pronoun Public Preference - Sexual Orientation

Recommendations

Configure help text for workers on these business processes:

Manage Education

Personal Information Change

Create a To Do on the Personal Information Change
business process. When workers make a change to their personal or talent information, they receive a reminder to check their public profile preference elections.

Review the description of the

Change Public Profile Preferences

task to decide which personal information to display.

Requirements

No impact.

Limitations

When a worker shares their information, all elements associated with that information are visible. Example: When a worker shares their education information, Workday displays all of their education information to anyone with access. The worker can't select to display only certain colleges.

Tenant Setup

No impact.

Security

Domains	Considerations
Reports: Public Profile in the Personal Data functional area.	Secures report fields for public profile preferences. The report fields provide information on whether the worker decided to enable certain person and talent information as public on their public profile cards. The information these report fields return depends on your settings on these tasks: Change Public Profile Preferences Maintain Localization Settings Maintain Public Profile Preferences
Set Up: Public Profile in the System functional area.	Secures tasks that give access to configuring public profile preferences.

Business Processes

Business Processes	Considerations
Public Profile Preferences	Enables workers to decide which personal information is public on their worker profile.

Reporting

Report Fields	Considerations
Public Preference - Education	Indicates whether education is public on the worker's profile and related reports.
Public Preference - Military Service	Indicates whether military service is public on the worker's profile and related reports.
Public Preference - Pronoun	Indicates whether pronouns are public on the worker's profile and related reports.
Public Preference - Sexual Orientation	Indicates whether sexual orientation is public on the worker's profile and related reports.

Integrations

No impact.

Connections and Touchpoints

Public profile preferences interact with:

Talent.

Worker information. Example: Information that a worker chooses to share, such as their birthday, can display in the

Important Dates

section on the Home Page if that section is configured in their tenant. See: Reference: Home Page Sections.

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships across your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.