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Administrator Guide
Last Updated: 2023-06-23
Steps: Manage Personal Information by Country

Steps: Manage Personal Information by Country

Review setup considerations for personal information by country.
Security:
Personal Data: Personal Information
in the Personal Data functional area.
You can maintain more than 1 set of country-based personal information for a person.
  1. From the related actions menu of a person's profile, access 1 of these tasks or reports:
    • For ESS,
      Edit Personal Information by Country
       task.
    • For ESS,
      View My Personal Information by Country
       report.
    • For MSS,
      Edit Personal Information by Country
       task.
    • For MSS,
      Personal Information
      report.
    Workday displays personal information for each country where a person has a position as a worker or where a Pre-Hire was considered for a position. The location of the supervisory organization for a considered Pre-Hire determines the country for personal information. This country can differ from the location of the position.
    Security permissions determine who can access personal information.
  2. (Optional) Enable the
    Self-Service: Personal Information by Country
    domain security policy.
    Add the relevant self-service security groups to enable self-service users to access their personal information for countries where they don't have a current or future position.
    See Steps: Enable Functional Areas and Security Policies
  3. (Optional) Configure the security policy for the
    Personal Information Change
     business process.
    Access the
    Business Process Security Policies for Functional Area
    report.
    Select
    Business Process Policy > Edit
    from the related actions menu of the domain security policy.
    Add the relevant unconstrained or country-segment based security groups to the
    Edit Personal Information by Country
     initiating action. This configuration enables editing of personal information for additional countries where a worker hasn't held a position or been considered for one.
  4. (Optional) Configure country segment-based security.
    Access the
    Edit Personal Information Country Security Segment
    task.
    1. Create the security policy for the
      Set Up: Personal Information Country Security Segments
       domain. Configure the domain with the security groups that need to create Personal Information country security segments. See Edit Domain Security Policies.
    2. Create Personal Information country security segments to control access to personal information for a specific country or countries. See Create Segment-Based Security Groups.
    3. Create a segment-based security group to provide the unconstrained security groups access rights to the Personal Information country security segments. See Create Segment-Based Security Groups.
    4. Remove the unconstrained security groups that are part of the segment-based security group from the relevant personal data security policies. See Edit Domain Security Policies.
    5. If you have several country segment-based security groups that have the same security permissions, create an aggregate security group. See Activate Pending Security Policy Changes.
You can collect, report on, and view multiple sets of country-based personal information at the same time.