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Administrator Guide
Last Updated: 2025-09-19
Steps: Set Up Personal Information Fields

Steps: Set Up Personal Information Fields

You can define the values for certain personal information fields by country or country region.
On personal information tasks, Workday displays the fields and values for workers based on their primary position location. When you opt in to the Personal Information by Country feature, Workday displays personal information for each country where a person has a position as a worker or where a pre-hire was considered for a position.
Depending on the field, you can select a value defined for the country or country region of that location. Example: You can define 8 ethnicity values for Canada. Workers in Canada can select among those values in personal information tasks. Example: If you don't want to track ethnicity in Austria, don't configure values for Austria and Workday automatically hides ethnicity for workers in Austrian locations.
Workday includes personal information fields that can have different values by country and fields that have the same set of values regardless of the country. Example: The value of Marital Status is different by country.
  1. Access the
    Edit Tenant Setup - Global
     task.
    Specify which countries track:
    • Citizenship
    • Date Entered Workforce
    • Dependents for Payroll Purposes
    • Medical Exams
    • Multiple Ethnicities
    • Multiple Veteran's Preferences
    • Place of Birth
    Workday displays these fields for workers with a position in a specified country.
    Security:
    Set Up: Tenant Setup - Global
     domain in the System functional area.
  2. Access the
    Maintain Localization Settings
     task.
    Select the
    Personal Information
    Area
    . Specify which countries track certain types of personal information, such as nationality, gender identity, and citizenship.
  3. Review personal information fields that are non country-specific and fields that are country specific.
  4. Define values for personal information fields by country or country region.
    See Reference: Personal Information Localizations for a list of maintenance tasks to define values for:
    • Aboriginal/Indigenous identification details
    • Citizenship statuses
    • Disability
    • Ethnicities
    • Gender identities
    • Genders
    • Marital statuses
    • Military ranks, statuses, and service types
    • Political affiliations
    • Pronouns
    • Race/ethnicity details
    • Religions
    • Relative types
    • Sexual orientations
    • Sexual orientation and gender identities
    • Social benefits localities
    • Uniform Service Statuses
    • Veteran's Preferences
    Security:
    Set Up: Contact Info, IDs, and Personal Data
     domain in the Contact Information functional area.
  5. (Optional) Access the
    Maintain Feature Opt-Ins
     report.
    Select the
    Multi Select for Gender, Pronoun, and Sexual Orientation
     task to select multiple values for those fields.
  6. (Optional) Access the
    Maintain Non-Country Nationalities
     task.
    Create non-country nationalities and specify which countries track them.
  7. (Optional) Access the
    Maintain Custom Labels
     task.
    Create alternative terms for these fields:
    • Aboriginal/Indigenous Identification
    • Additional Military Service
    • Gender Identity
    • Pronoun
    • Race/Ethnicity Details
    • Region of Birth
    • Sexual Orientation
    Security:
    Custom Label Management
     domain in the System functional area.
  8. (Optional) Send personal data to external endpoints in the Russian Federation using Enterprise Interface Builder.
    Create an outbound EIB that uses a copy of 1of these standard reports as a data source:
    • Contact Information Changes
    • Dependents
    • Hire
    • Job History
    • Propose Compensation
    • Proposed/Current Name Changes
    • Proposed/Current Personal Information Changes
    Add the EIB as an Integration step on 1 of these business processes:
    • Legal Name Change
    • Personal Information Change
    • Preferred Name Change
View the
Localized Fields and Values
 report. It has a consolidated list of worker and job information fields that are specific to each country. This report doesn't display all localized and country-specific fields in Workday. It also excludes fields for which you haven't defined values, even fields applicable to the location.