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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Identification Documents

Steps: Set Up Identification Documents

Security:
Set Up: Contact Info, IDs, and Personal Data
 domain in the Contact Information functional area.
Workday enables you to add and track several types of external identification documents and custom IDs such as licenses and passports to comply with local regulatory requirements. You can assign the IDs to:
  • Academic persons
  • Beneficiaries
  • Contingent Workers
  • Employees
  • Pre-hires
  • Students
  1. Access the
    Maintain Global Identifier Usage Types
     task.
    Configure the reasons for using IDs such as to establish identity or provide international travel identification.
    When you create ID types, you can associate them with these usage types. You can then report on a specific usage type when you audit for IDs that are about to expire.
  2. Access the
    Create Authority
     task.
    Configure licensing authorities for countries and country regions. When you edit a person type's ID information, except beneficiaries, you can select the authority that issued the license ID.
  4. Edit Business Processes.
    Configure business processes and their security policies in the Personal Data functional area.
    • Individual business processes for different ID types:
      • Edit Government IDs
      • Edit ID Information
      • Edit Licenses
      • Edit Other IDs
      • Passports and Visa Change
    • Edit ID Information
       business process to modify any of the 4 ID types in 1 business process event.