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Administrator Guide
Last Updated: 2023-06-23
Create Identification Document Types

Create Identification Document Types

  • Configure reasons for using IDs.
  • Configure licensing authorities if you're creating a license ID type.
  • Security:
    Set Up: Contact Info, IDs, and Personal Data
     domain in the Contact Information functional area.
You can create different identification document types such as licenses and passports to comply with local regulatory requirements. You can then assign the IDs to:
  • Academic Persons
  • Beneficiaries
  • Contingent Workers
  • Employees
  • Pre-hires
  • Students
  1. Access these tasks to create different ID types:
    • Maintain Additional Government ID Types
    • Maintain Custom ID Types
    • Maintain License ID Types
    • Maintain Passport ID Types
    • Maintain Visa ID Types
    As you complete these tasks, consider:
    Option Description
    ID Definition / Sequence Generator
    (Custom IDs only) Select from definitions created on the task for a custom ID type.
    Identifier Validation
    Indicate whether the ID values for the ID type must be unique:
    • Globally Unique
      : ID values must be unique across all issuers of the ID type.
    • Unique to Issuer
      : ID type values must be unique for a specific issuer, but are reusable by a different issuer.
    • Leave the field blank to require no ID recurrence validation.
    Workday issues a warning for duplicate IDs, but you can still save the reused value. If you change the
    Identifier Validation
     setting, you could have existing duplicate IDs that violate the new validation.
    Global Identifier Usage Type
    Associate a usage type for reporting on specific usage types when you audit IDs that are about to expire to establish identity or provide international travel identification.
    Maps to
    (Additional Government IDs only) Select an ID type to which the government ID maps for the
    RUP (France)
     report.
    Public
    Enable access to custom ID data in a report field secured to a different domain than the domain for a custom ID. Example: If you don't have security access to the
    Person Data: Other IDs
     domain, but you do have security access to the
    Worker Data: Current Staffing Information
     domain, select the
    Public
     check box to provide access to the custom ID information.
    For noncustom IDs, the check box delivers a value that indicates if it’s selected.
    The
    Public
     check box doesn't make information public for ID types.