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Administrator Guide
Last Updated: 2025-04-04
Mass Generate Schedules for Organizations

Mass Generate Schedules for Organizations

Security:
Set Up: Centralized Scheduling
 domain in the Workday Scheduling functional area.
You can use the
Mass Generate Schedules for Organizations
 task to launch a background job that mass generates schedules.
  1. Access the
    Mass Generate Schedules for Organizations
     task.
  2. Select a run frequency.
  3. Click
    OK
    .
  4. Complete the schedule generation details:
    Option Description
    Scheduling Organizations
    Workday generates schedules for all scheduling organizations that:
    • You select.
    • Are subordinate to the high-level scheduling organizations that you select.
    Number of Weeks
    Determines how many weeks to generate schedules for. Enter a value from 1 to 8.
    Start Date
    Workday uses the
    Start Date
     in the
    Schedule Generation Details
     section or tab to determine the first schedule week for these frequencies:
    • Run Now
    • Run Once in the Future
    Days in the Future
    Workday uses the value you enter in the
    Days in the Future
     field and the day you configure on the
    Schedule
     tab to determine the first schedule week for these frequencies:
    • Weekly Recurrence
    • Monthly Recurrence
  5. (Optional) Complete the
    Schedule
     tab:
    Option Description
    Priority
    Setting a higher priority can reduce potential queuing.
    See Concept: Workday Scheduled Processes.
    Recurs Every x Week(s)
    Available when you select
    Weekly Recurrence
     for
    Run Frequency
    .
    Enter a number from 1 to 52.
    Days(s) of the Week
    Available when you select
    Weekly Recurrence
     for
    Run Frequency
    .
    You can select more than 1 day. Example: You want to generate schedules for 2 scheduling organizations, North and South, on the day of the week their schedules start. If the North schedule starts on Monday and South starts on Tuesday, select both
    Monday
     and
    Tuesday
    .
    Recurrence Type
    Available when you select
    Monthly Recurrence
     for
    Run Frequency
    .
    Specify which
    Days(s) of the Month
     or
    Day of the Week
     to run the job based on a calendar date.
    Catch Up Behavior
    Workday uses this field to determine whether to run the job again after an error.
    Start Date
    Select the date when you want the job to begin.
    End Date
    For weekly or monthly recurrence, select the date when you want the job to end.
  6. Click
    OK
     and
    Done
    .
Workday creates a schedule in
Draft
 status.
You want to generate schedules every Sunday beginning on a week 28 days in the future. Configure these options:
Option
Value
Run Frequency
Weekly Recurrence
Days in the Future
28
Days(s) of the Week
Sunday
You can access the
Process Monitor
 report to view a summary of the schedules that were completed and any errors.