FAQ: Paying Time

Enter lock dates on the time period schedule. See Set Up Payroll and Time Tracking Period Schedules.

Yes. An administrator with the appropriate security can change the lock dates for the time period schedule.

Workday Payroll will process both and report the results on separate payroll result lines (payroll input doesn't override reported time). Example: If 40 hours of payroll input are entered for Lupe, and she enters another 3 hours through Time Tracking, 43 hours are processed.

As a best practice, use the

Enter Time for Worker

task to change the worktag value. Recalculate payroll to retrieve the corrected value.

To pay the time during the next on-cycle payroll, the payroll administrator should use the

Run the Retro Pay Calculation

task before running the next payroll.

Correcting a paid time block changes its status to

Modified after Paid

. Workday Payroll will pick up the modified time block, after its approval, when you run the retro pay calculation process.

Be sure all corrections are approved before completing the Retro Pay Calculation process to prevent a negative retro difference for the time already paid.

When you select the

Run Time Calculation Eligibility Day by Day

check box on the

Edit Tenant Setup - HCM

task to evaluate worker eligibility for time calculations daily, any overtime hours for the worker prior to the transfer will be automatically sent to payroll.

When you don't select the check box, then not automatically. A worker must meet the eligibility requirements for the overtime calculation on the last day of the week for which time was reported. Since the worker did not meet eligibility criteria for the time calculation group at the end of the week, the overtime calculation is not executed. To enter overtime hours for the worker, use the

Adjust Calculated Time

task or make an adjustment in payroll.

Yes. However, you can't include the same hours in more than 1 gross-to-net result.

Example: You can map time tagged as

Regular

and

Shift Differential

to both:

An
Hourly Pay
earning.
A
Shift Differential
earning.

You can't include the same hours in a regular pay run and a separate bonus run.

Yes. To accomplish this, don't map the calculation tag for regular hours to a payroll earning; only map the calculation tags for exception time to earnings.

On the time entry calendar, Workday adds the word

Paid

to a reported time block after all related calculated time blocks are paid (after Payroll has a status of

Complete

).

In addition, Workday delivers several report fields you can use in reports to determine how Payroll used time blocks. These report fields are based on the

Worker Time Block

business object :

Possible reasons include:

The earning isn't configured correctly.
See Steps: Set Up Payroll to Pay Time.
The worker didn't meet the eligibility requirements for the earning that is mapped to the time block.
The worker wasn't active during the pay period.
The worker has changed the time, but the change hasn't been approved yet.
Check the time block history through the time entry.

Yes, time entries can be paid by replacement payments, but not by additional payments or manual replacement payments.

Yes. You can configure the time entry code to enable users to override the pay rate. You can also specify the currency of the override rate and restrict self-service users from entering override rates for their own time blocks. See Concept: How Payroll Processes Calculated Time.