Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2026-04-17
Create Time Request Codes

Create Time Request Codes

Security:
Set Up: Time Tracking
 domain in the Time Tracking functional area.
Time request codes describe the types of time that workers can request, such as overtime. They display in the
Time Request Code
 prompt when workers request time.
Time code groups control who can use a set of time request codes. Workers can use the time request codes in their time code groups.
Create 1 or more time request codes based on your organization's requirements. Example: You can create a time request code named Weekend Overtime, which workers can select when they request to work overtime on the weekend.
  1. Access the
    Create Time Request Code
     task.
    As you complete the task, consider:
    Option
    Description
    Entry Method
    Select the time entry method where the time request code is available for workers. The available methods are:
    • Hours Only
    • In/Out Only
    • Both
      Hours Only
       and
      In/Out Only
    Calculation Tags
    Select the calculation tags that you use to track time.
    Note: You can select non-overtime tags (such as
    Time in Lieu
    ), to enable workers to request a different type of time.
    Increment For Hours Entry
    Select the allowable increment when workers enter time. The available increments are:
    • 0.01 Hours
    • 0.05 Hours
    • 0.1 Hours
    • 0.25 Hours
    • 0.5 Hours
    • 1 Hour
    Available only if you select either of these entry methods:
    • Hours Only
    • Both
      Hours Only
       and
      In/Out Only
    Rounding Option
    Select a rounding option. If a rounding option exists, Workday rounds each In and Out time to the nearest rounding marker. The breakpoint determines whether the time rounds up or down for calculation purposes. Workday then calculates the duration between the rounded In and Out times to 6 decimal places. The available rounding options are:
    • No Rounding
    • 3 Minute Marker (1 minute breakpoint)
    • 5 Minute Marker (2 minute breakpoint)
    • 6 Minute Marker (2 minute breakpoint)
    • 15 Minute Marker (7 minute breakpoint)
    • 30 Minute Marker (15 minute breakpoint)
    Available only if you select either of these entry methods:
    • In/Out Only
    • Both
      Hours Only
       and
      In/Out Only
  2. (Optional) On the
    General
     tab, select from Workday-delivered or custom worktags. You can also select a default worktag value that workers enter with their time request. Project worktags aren't currently supported.
  3. On the
    Groups
     tab, select 1 or more time code groups to associate with the time request code.
  4. On the
    Validations
     tab, consider:
    1. The
      Enable time requests that cross the week breaker
       check box that allows workers to enter time requests which span across their defined work week.
    2. The
      Require Comment
       check box that requires workers to enter a value in the
      Comment
       field when they submit the time request.
    3. The
      Enable single in/out requests
       check box that restricts workers to only be able to submit a single request with start and end times. If you don’t enable this option, workers can submit a single request with the same time frame for multiple days.
    4. Enabling any time request validations that you want to use. The Workday-delivered validation types prevent workers from submitting invalid time requests. For each validation type, you can set a severity level and customize the default error message.
    If you don’t configure a custom validation message, the default error message is displayed.
    Validation Type
    Description
    Default Error Message
    Allowed Days after Current Date
    The number of days after the current date that workers are allowed to submit a time request.
    Examples:
    • When you enter
      0
      , workers can either enter a time request for:
      • Today only.
      • A date range that begins in the past and ends today.
    • Today is March 20. When you enter
      2
      , workers can request time that starts on March 23.
    Enter a time request that is within the allowable time range for future-dated requests.
    Allowed Days before Current Date
    The number of days prior to the current date that workers are allowed to submit a time request.
    Examples:
    • When you enter
      0
      , workers can either enter a time request for:
      • Today only.
      • A date range that begins today and extends into the future.
    • Today is March 23. When you enter
      2
      , workers can request time for any date before March 21.
    Enter a time request that is within the allowable time range for past requests.
    Allowed Days of the Week
    The days that workers are allowed to submit a time request.
    Example: When you select
    Monday
    ,
    Tuesday
    ,
    Wednesday
    ,
    Thursday
    , and
    Friday
    , workers can't request time on Saturday or Sunday.
    This time request code is not allowed on this day. Select a different code.
    Consecutive Day Requests
    The number of consecutive days that workers are allowed to request time.
    Example: When you enter
    10
    , workers can request 10 days at a time.
    Note: The validation:
    • Only checks the start and end dates of the request, and doesn't check against the number of hours in the request.
    • Doesn't check against other existing time requests. Example: A submitted request exists for March 1-5. An additional request is submitted for March 6-12. No validation message is displayed, and the worker can submit the time request.
    Enter a time request that is within the allowed limit for consecutive days.
    Maximum Daily Limit for Time Requests
    The total number of hours for each day that workers request time. Applies to time request codes that allow hours only entry method.
    Examples: When you enter
    3
    , and workers submit a time request that is for:
    • 1 day, they can submit a maximum of 3 hours.
    • 3 days, they can submit a maximum of 9 hours over the 3 days. Example: They can request 4 hours on Day 1, 3 hours on Day 2, and 2 hours on Day 3.
    Note: The validation only takes into consideration submitted and approved time requests.
    Enter a number of hours that doesn’t exceed the daily limit.
    Number of Days Allowed for Deletion
    The number of days before today that you allow workers to delete their time requests. The value you enter determines how far back they can delete historical time requests.
    Examples: When you enter:
    • 0
      , workers can’t delete any requests prior to today.
    • 30
      , workers can delete time requests up to a month in the past.
    You can’t delete time requests in this time frame.
    Required Advance Notice before Time Request
    The number of days prior to the start date of the time request that workers must submit the request.
    Example: Today is March 20. When you enter
    5
    , workers can only request time that starts on or after March 26.
    Submit a time request that is within the advance notice timeframe.
    Restrict Hours Only Requests to Calendar Month
    Restrict hours-only time requests so that they won’t span multiple calendar months.
    Enter a time request that's in the calendar month.
  • Workers who are eligible for the new time request code can select it when they request time.
  • You can identify the time request code that's associated with the time request:
    • When you access either the
      My Team's Time Requests
       or
      Time Requests
       report.
    • When you view the details of the time block on the worker's time entry calendar.