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Administrator Guide
Last Updated: 2025-09-19
Set Up Time Submission

Set Up Time Submission

  • Create a time entry template.
  • Security:
    Set Up: Time Tracking
     domain in the Time Tracking functional area.
Configure options that affect what happens when workers submit their time entries.
  1. Access 1 of these tasks:
    • Create Time Entry Template
    • Edit Time Entry Template
  2. On the
    Noneffective-Dated
     tab, expand the
    Business Process
     section.
  3. Configure these fields:
    Option Description
    Submit by Time Period
    Enable workers to submit time entries for approval by time period rather than by week.
    Workday continues to run calculations by week.
    Independent Events for Multiple Jobs
    Create separate approval events for each position when a worker submits time for multiple positions. The approval events are independent of each other: If someone delays an approval, it doesn't hold up approval for another position.
    If selected, only managers associated with the position can approve workers' time entries in the
    Edit and Approve Time
     Report.
    Route Time Approval by Worktags
    Workday creates independent events for the worktags you select. You can use the worktags in the routing rules on the Enter Time business process definition to route time entries to approvers by worktag.
    Submit Text
    Select a message to display when workers submit their time using the time entry calendar. Use the
    Create Time Tracking Submit Text
     task to add messages. If left blank, the Workday-delivered default submit text displays when workers submit their time.
    High Volume Confirmation Text
    Select a message to display on the confirmation page when workers enter their time using high-volume time entry. Use the
    Create Time Tracking Submit Text
     task to add messages.
    Effort Certifying Text
    If workers are required to certify their reported time, select the text to display along with the certification check box.
    Use the
    Create Effort Certifying Text
     Task to add text.
    The
    Certify Effort
     page only displays when the
    Enter Time
     business process includes a
    Certify Effort
     action step.
    Hide All Current Time
    If selected, Workday hides the
    All Current Time
     section during the approval of a worker’s time in My Tasks. Instead, only time blocks or time off entries included on the event are visible to the approver. If left blank, the
    All Current Time
     section remains visible by default during approval.
    Allow Mass Auto-fill From Schedule
    Enable the
    Mass Autofill from Schedule
     process to automatically populate workers' time entry calendars with time blocks based on their work schedules.