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Administrator Guide
Last Updated: 2025-02-21
Concept: Enter Time Business Process

Concept: Enter Time Business Process

Time Entry Business Process

The
Enter Time
 business process consists of 3 steps:
  • Enter time. Separate initiating actions exist for the various time entry options. Example: Quick Add.
  • Submit time.
  • Approve time.
Initiation actions also exist for:
  • Adjusting calculated time.
  • Clearing all time blocks for a week.
  • Running calculations.
You can configure the
Enter Time
 business process to route time entries to the appropriate roles for review and approval. Example: You can route submitted time blocks for approval to a worker's:
  • Manager.
  • Timekeeper.
  • Project manager (for time entered by project).
  • Cost center manager (for time entries with a
    Cost Center
     worktag ).
  • Location manager (for time entries with a
    Location
     worktag).
You can also route time entries to multiple reviewers. For a worker with multiple positions, you can require approval from all managers or just 1 manager from each position.
The
Enter Time
 business process doesn't include cancellations, rescinds, or corrections. Administrators, managers, or workers can enter, modify, or delete time blocks until the period is locked. When they delete or modify approved time blocks or time blocks that impact calculations, they must resubmit those time blocks.

Business Process Security

Security policies for the
Enter Time
 business process control who can use various time entry features. You can configure the business process to restrict time entry, submission, and approval by role. Example: You can configure the
Enter Time
 business process so that managers and Time Tracking administrators can enter time with Quick Add but employees can't.

Effort Certification

The
Enter Time
 business process enables you to display a
Certify Effort
 page to workers so that they can certify their reported time. Time entry templates include an option for selecting the text that displays at the top of the
Certify Effort
 page.

Delegation

The
Enter Time
 business process supports self-service delegation and also enables you to delegate initiating actions. Example: Managers typically enter time for themselves and their workers but can delegate these tasks to administrators.