Concept: Calculated Time Offs

Workday evaluates absence tables similar to time offs to determine whether to run time calculations. Although absence tables may have start and end times, Workday considers absence tables as hours only. This means that time calculations won’t run for calculation types, such as shift differential calculations, when workers enter time off against absence tables, and calculated time off blocks won’t be created.

Workers can submit time offs as a single request for a time off that's configured with start and end times when that time off crosses midnight. You can configure this on the time off. See Create Time Offs.

A time off that crosses midnight only has a reported block. To create a calculated time block, you need to select the

Enable Calculated Time Off

check box on the time entry template. See Steps: Set Up Calculated Time Offs.

When you submit time, you need to submit the time off for both weeks for the time off to be submitted. As a manager, you’ll notice separate tasks for both weeks. You need to approve both in order for the time off to be submitted. Time offs crossing the week breaker can be deleted from either week.

When you review time, both weeks need to be approved for the time off to be approved. When you review time by week, the time off only displays in the week in which it starts.

When using high-volume time entry with Enter Time for Worker, time offs that cross the week breaker are only reflected in the week in which they start.

When you mass submit time, you need to mass submit for both weeks for the time off to be submitted.

When you adjust calculated time, calculated time offs that cross the week breaker are split based on the day breaker. Only the hours that fall into the date range for the task can be edited. You can navigate to an adjacent week to edit the remaining hours.

Time entry, including time offs entered through Time Tracking, are restricted by the lockout date on the time entry period of the period schedule. When the period is locked, users can’t edit, or enter new time blocks or time offs unless the user has access to the

Time Tracking: Exempt from Lockout

domain.

Time offs entered through Absence don’t have this restriction. When you use Absence to enter a time off that falls into a locked time entry period, and the

Enable Calculated Time Off

option is selected on the time entry template, you need to rerun time calculations to get the correct calculated time off.

Calculated time off blocks receive a shift date when advanced shift is configured on the time entry template. When advanced shift is configured, the daily totals on the time entry calendar reflect the shift date. Time calculations that reference shift date also use this for calculated time offs.

A time shift can be defined with either:

Only time worked.
Only time off.
Both.

Reported time offs don’t have a shift date and aren’t counted as part of a shift.

Reported time off blocks that cross midnight use the start date of the time off as the reported date.