Setup Considerations: Time Attestations

You can use this topic to help make decisions when planning your configuration and use of time attestations. It explains:

Why to set it up.

How it fits into the rest of Workday.

Downstream impacts and cross-product interactions.

Security requirements and business process configurations.

Questions and limitations to consider before implementation.

Refer to detailed task instructions for full configuration details.

What It Is

Time attestations are questionnaires that workers answer about their meals and breaks when they check out at the end of their shift. Workday can also generate attestations when workers check back in from a meal or break. After workers submit their attestation, you can report on their responses.

Business Benefits

Attestations make it easier for you to:

Determine if workers are complying with company, state, or federal meal and break policies and regulations.

Gather attestation responses without the need for managers to follow up with workers after the fact or outside Workday.

Use Cases

A worker missed their scheduled meal. When they check out at the end of their shift, they can indicate whether they waive their meal. They can then add a comment explaining why they missed it.

A worker works more than 6 hours without taking a break. When they check out at the end of their shift, Workday prompts them to explain why they exceeded their allotted time between breaks.

A worker returns to work early from their meal. Workday prevents them from checking back in to work until the full duration of their meal is complete.

Questions to Consider

Questions	Considerations
Do you need to ensure that employees are taking their meals, breaks, or both?	You can create separate attestation rules for meal violations and break violations.
Do you need to warn workers when checking back in to work if their meal or break was too short? Do you need to prevent them from logging back in?	You can set up a critical validation that will prevent workers from checking back in to work when they don't take a long enough meal or break. You can also create warning validations that merely warn the worker rather than preventing them from checking back in.
Do you need to enable employees to waive their meals?	When you create attestation prompts and responses, you can indicate that certain responses are meal waivers.
Do you need to pay workers for meals they miss, but don't waive?	You can use Time Block Create calculations to generate penalty time blocks for workers who miss their meal, but don’t waive it.
Do you need to generate a questionnaire that displays at the end of a shift, but is unrelated to meals or breaks?	You can create a condition rule for use in end of shift attestations. When the condition is met, Workday displays the attestation questions you configured. If you use a custom condition rule, don't use a meal break rule set.

Recommendations

Create a custom report that managers can use to view workers' violations, attestation responses, and comments.

Requirements

Time attestations are only available for the check-in and check-out time entry method.

Limitations

This feature isn’t available for use with third-party time clocks.

You can only generate meal length or break length validations when workers use the Out types of Meal
or Break
. The validation won't trigger for the Out type of Out
.

This feature isn't compatible with enabling workers to edit their check-in and check-out times.

Tenant Setup

No impact.

Security

Consider these domains in the Time Tracking functional area:

Domain	Considerations
Reports: Time Tracking	Configure to report on workers' meal and break violations, attestation responses, and comments.
Set Up: Time Tracking	Configure to set up attestations.
Worker Data: Time Calendar	Configure to view time blocks that have violations.

Business Processes

No impact.

Reporting

No impact.

Integrations

No impact.

Connections and Touchpoints

Features	Considerations
Time Calculations	You can use Time Block Create calculations to generate a penalty time block for workers who work through their meal or break.
Payroll	Set up Payroll so that workers are paid for additional time worked during their meal or break.

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.