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Administrator Guide
Last Updated: 2024-08-09
Create Shift Differential Calculations

Create Shift Differential Calculations

A shift differential calculation tags time blocks between certain hours so that you can pay in/out workers a shift differential. Example: You can tag hours during the midnight shift so that employees receive a premium for the hours worked.
Time Tracking applies shift differentials based on actual times worked. Compensation plans can also apply shift differential premiums for all of a worker's hours regardless of the actual work times entered in Time Tracking. Before using this calculation, make sure that compensation plans don't already handle shift differentials.
  1. Access the
    Create Time Calculation
     task.
  2. From the
    Calculation Type
     prompt, select
    Shift Differential Calculation
    .
  3. In the
    Criteria
     section, enter the
    Start Time
     and
    End Time
    .
    Workday tags time worked between the start and end time with the calculation tags.
  4. Select 1 or more calculation tags that identify the time blocks that are subject to the calculation.
    • When you select more than 1 tag in a row, time blocks must have all tags in that row to be included in this calculation.
    • When you select tags in separate rows, time blocks must have all tags specified in at least 1 row to be included in this calculation.
  5. In the
    Results
     section, select the time calculation tags to add to or remove from the calculated time blocks.
  6. In the
    Groups
     tab, add time calculation group snapshots with the appropriate effective dates to specify which workers are eligible for the calculation.
Workday splits reported time blocks that span the start or stop time.
Employees receive a shift differential for all hours worked between 4:00 PM and 2:00 AM. To define a shift differential calculation that applies this rule:
  1. Specify the
    Criteria
    :
    Field
    Value
    Start Time
    4:00 PM
    End Time
    2:00 AM
  2. Define the
    Results
    :
    Field
    Value
    Add Tags
    Shift 1
    Remove Tags
    Leave empty
When a worker then enters time from 2:00 PM to 7:00 PM, Workday creates 2 time blocks:
  • 2:00 PM to 4:00 PM (not tagged with the
    Shift 1
    ).
  • 4:00 PM to 7:00 PM (tagged with
    Shift 1
    ).
Assign time calculation priorities.