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Administrator Guide
Last Updated: 2025-11-14
Set Up the Edit and Approve Time Report

Set Up the Edit and Approve Time Report

  • Create time calculation tags.
  • Security:
    Set Up: Time Tracking
     domain in the Time Tracking functional area.
The
Edit and Approve Time
 report is a configurable report that enables managers or timekeepers to review, edit, submit, and approve time for all their workers in a consolidated view. From the report, you can select a worker's name to view summary totals and validations. You can use the
Edit and Approve Time
 report as an alternative to
My Tasks
 .
The
Edit and Approve Time
 report totals each day by hours. When you track time by days, Workday doesn't show values in the
Summary
 section.
  1. Access the
    Edit Time Approval Template
     task.
    Complete the task:
    Option Description
    Review Time by Period
    Select to enable approvers to review and approve time for nonweekly periods.
    Workday displays a
    View Options
     prompt on the report that approvers can use to select a weekly or period schedule. The report displays all workers who are eligible for the selected schedule.
    For period schedules, reviewers must select the period schedule they want to view.
    When reviewers select
    Review Time by Period
    , Workday doesn't display the
    Start Day of Week
     prompt.
    Start Day of Week
    When you enable only the weekly view, select the day that begins the week to approve.
    When managers review time by week, they can only approve time for workers with the same
    Start Day of Week
    . Managers can see hours for direct reports whose work week begins on a different day, but they can't use the report to approve the hours.
  2. (Optional) On the
    Default Worker Filters
     tab, select additional search fields to display on the report:
    • Show Employee Type
    • Show Worker Type
    • Show Pay Rate Type
    • Show Job Exempt Status
    You can add values that automatically populate in the search fields you've added. To add filters to the report that approvers can't modify, add values without selecting the check box to display the field in the report. Workday applies an implicit filter to the report according to the values that you've entered.
  3. (Optional) Complete the
    Edit and Approve Time
     tab:
    Option Description
    Collapse Top Summary Cards
    Select when you want the summary card at the top of the report to be collapsed by default.
    Don't Display Scheduling Data
    Select when you don't want to include scheduling data from Workday Scheduling or the work schedule calendar. Clear the check box to display:
    • Scheduled in and out times on each calendar day.
    • Total scheduled hours for the period in each worker row.
    For workers who have time entry templates with the
    Enable Workday Scheduling
     check box selected, we display Workday Scheduling data on the
    Edit and Approve Time
     report. For all other workers, we display scheduling data from the work schedule calendar.
    Disable Autofill
    Select to disable the autofilling of out times on unmatched time clock events and incomplete time blocks. When you don't disable autofill, Workday displays check-ins with their matching out times from workers' schedules.
  4. On the
    Eligibility
     tab, from the
    Country
     prompt, select the countries where managers or administrators will be running the report. When their country isn't included in a template, the report runs with the Global Time Approval Template.
  5. (Optional) If your managers submit time by period, approve time by period, or both submit and approve by period, access the
    Edit Time Entry Template
     task.
    On the
    Noneffective-Dated
     tab, expand the
    Business Process
     section. Select
    Submit by Time Period
    .
  6. Add reviewers to the
    Manager: Time Tracking Manager Edit and Approve
     domain.
If you approve time entries after running a payroll calculation, use the
Run Pay Calculation
 task. Select
Smart Calculation
 or
Smart Calculation Based on Events
.