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Administrator Guide
Last Updated: 2023-06-23
Mass Approve Time

Mass Approve Time

Security:
  • Custom Report Creation
     domain in the System functional area.
  • Business Process Administration
     domain in the System functional area.
You can use the
Mass Operation Management
 task to mass advance time review events (
Enter Time
 business process events that need approval). This task reduces the need for approvers to review each event.
We recommend using
Mass Operation Management
 for improved performance and usability. However, you can also use the
Mass Advance Business Process
 task to advance an event for an individual worker.
  1. Access the
    Create Custom Report
     task.
    Create a custom report that generates a list of time review events that need approval. At minimum, the report must:
    • Be
      Advanced
       or
      Simple
      .
    • Use the
      All Time Review Events
       data source.
    • Use the
      Mass Advance Criteria for Time Period
       data source filter.
    • Contain a filter with an AND condition setting the
      Manually Advanceable
       report field to a value of Yes.
    • Return fewer than 50,000 time review events.
  2. Access the
    Mass Operation Management
     task. As you complete the task, consider:
    Option Description
    Mass Operation Type
    Select
    Advance Business Process
    .
    Input Report
    Select the custom report you created earlier.
    Run Frequency
    Select a run frequency.
  3. Select the
    Send to Completion
     check box to ensure that you complete all approvals.
    If you don't select this check box, Workday advances the business processes only 1 step forward. Not selecting the check box can result in incomplete time review events if your
    Enter Time
     business processes have more than 1 step after initiation.
  4. Select the
    Enter Time
     process to get to the correct fields.
When the process completes successfully, Workday approves all time review events.
If you've approved time entries after running a payroll calculation, use the
Run Pay Calculation
 task and select either
Smart Calculation
 or
Smart Calculation Based on Events
.