Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2025-02-07
Auto Submit Time

Auto Submit Time

  • Security:
    Process: Auto Submit Time
    domain in the Time Tracking functional area.
  • Configure the
    Submit Time
     initiating action on the
    Enter Time
     business process and security policy in the Time Tracking functional area.
Create schedules to submit time automatically when you don’t want to create separate schedules to mass submit time for each period. Auto submit time saves you time and effort and increases efficiency in managing the submission of time by eliminating the need to schedule the submission of time for each period and the need to manually select the list of workers.
If any time blocks are found in a period that satisfy the selection criteria, Workday submits all time blocks in that period.
Example: Instead of setting 52 different schedules to run mass submit time every week of the year, you can now set up 1 auto submit time schedule to run every Sunday at 11:55 p.m. for the previous 7 days. Workday will find all unsubmitted time for workers eligible for the selected time entry template(s) and submit the period in which this time is found.
When you import time blocks that overlap with existing time blocks, you must resolve the overlapping time blocks once they are in Workday. Correct the time blocks on the timesheet before submitting time.
Don’t run the
Auto Submit Time
 task from an integration system user account.
  1. Access the
    Auto Submit Time
     task.
  2. Select a
    Run Frequency
     and click
    Next
    .
    The run frequency determines how frequently to submit time entries for a particular date range.
  3. Enter a
    Request Name
    . The request name identifies this job in reports.
  4. Enter these values in the
    Selection Criteria
     tab:
    Option
    Description
    Auto Submit Periods With
    Any Unsubmitted Time
    : To submit imported and user-entered time.
    Any Imported Time
    : To submit all imported unsubmitted time.
    Imported Time With Auto Submit Value True
    : To submit time that has
    Auto Submit
     value set to
    True
     in the
    Import Reported Time Blocks
    ,
    Import Time Clock Events
    , and
    Put Time Clock Events
     web services. Selecting this option also submits any user-entered time block in the period that satisfies the selection criteria.
    Example: You are scheduling an auto submit for a worker for a given period with the
    Auto Submit
     value set to
    True
     for time blocks in the
    Import Reported Time Blocks
     web service. You are also scheduling a second batch of auto submit for the same worker for the same period with the
    Auto Submit
     value set to
    False
     for some time blocks in the
    Import Reported Time Blocks
     web service. In this case, Workday will submit the entire period, including the time blocks with
    Auto Submit
     value set to
    False
    .
    Time Entry Template
    When you run the
    Auto Submit Time
     task, Workday will submit time for workers eligible for the time entry templates that you select and the workers you have access to.
    Workday won't submit time for terminated workers when you run the
    Auto Submit Time
     task.
    Workday accounts for worker changes between the time you scheduled the job and when the scheduled job runs.
    You don’t have to update the schedule if worker eligibility changes every week.
    On Leave
    Select either
    Include
    ,
    Exclude
    , or
    On Leave Workers Only
    .
    Workers
    You can select only workers you have access to.
    Exclude Current and Future Periods
    Select this to exclude workers' current and future periods from being submitted automatically.
  5. In the
    Dynamic Range
     section, enter the number of days before and after the actual run date that you want to check for unsubmitted time that matches the selection criteria.
    Example: If you enter 6 for
    Days Before Run Date
     for a weekly recurring schedule, you can capture the unsubmitted time from Sunday to the previous Monday.
    Example: If you set the
    Days Before Run Date
     to 6 days for a
    Run Now
     frequency, you can capture the unsubmitted time for the current date and for 6 days prior to the current date.
  6. In the
    Schedule
     tab, set the recurrence criteria and range of recurrence.
    You can schedule the recurrence for up to 5 times after the end of the next calendar year.
    Example: If you schedule a monthly recurrence starting October 2024, you can schedule it through only May 2026, as that would be 5 recurrences after the end of the next calendar year.
  7. Click
    OK
     and
    Done
    .
When the process completes, Workday automatically submits time for all workers who meet the selection criteria as of the run date.
  • Review the
    Enter Time
     business process custom notification frequency if you create frequent schedules to automatically submit time to ensure approvers don't receive too many approval notifications.
  • Use the
    Reported Time Blocks for a Date Range
     report to check the successfully submitted time blocks for a specific date range.
  • To edit or delete a background process scheduled to run once in the future or on a recurring basis, access the
    Scheduled Future Processes
     report. See Manage Scheduled Future Processes.