Create Pre-Hires

Set up Pre-Hire tracking options. See: Steps: Set Up Pre-Hire Tracking.

Security: Manage Pre-Hire Process: Manage Pre-Hires
domain in the Pre-hire Process functional area.

Before you can hire a worker, the person must exist as a pre-hire in Workday. You can create a pre-hire during the hire process. You can also create pre-hires earlier and track their progress through the process of interviews and evaluation.

A separate integration bypasses this task, enabling you to load pre-hires from a spreadsheet with the Enterprise Interface Builder (EIB).

Access the

Create Pre-Hire

task or, as part of a hire, click

Create a New Pre-Hire

in the

Hire Employee

Contract Contingent Worker

tasks.

The fields on the

Address

tab are country-specific. Example: The United States have a required

State

field and the United Kingdom has an optional

County

field.

Select a

Source

To create a new source, access the

Maintain Recruiting Sources

task.

Select 1 or more workers in the

Referred by

field.

You can only select workers who have Workday accounts.

(Optional) Select the

Allow Duplicate Name

check box to be able to create pre-hires with the same first and last name.

Workday doesn't identify duplicate names if the pre-hires have different countries or aren't eligible for hire. Example: If a pre-hire is already hired or marked for deletion.

On the

Legal Name Information

tab, enter the pre-hire's country and legal name.

You can optionally select

Enter Western Script

to enter the pre-hire's name in Western script if:

The pre-hire’s country uses a local script.

Local script names and addresses are enabled and Western script names and addresses are optional for the pre-hire’s country on the

Edit Tenant Setup - Global

task.

On the

Contact Information