Concept: Purging Electronic Forms I-9
You can purge an electronic Form I-9 for a terminated worker after it meets the U.S. Citizenship and Immigration Services (USCIS) retention requirements.
You can't reverse a purge. We recommend that you consult with your legal counsel before purging data.
There are 2 tasks you can use to purge electronic Forms I-9:
Purge Privacy Data
and Create Purge Plan
.You can use the
Create Purge Plan
task to create a purge plan. A purge plan consists of the privacy purge custom report you created, along with the data types you want to purge. You can determine if you want to include a purge plan when you access the Purge Privacy Data
task.
Task | Result |
|---|---|
Purge Privacy Data with a purge plan | You can purge a terminated employee's Form I-9, but not their personal data. |
Purge Privacy Data without a purge plan | You can purge a terminated employee's Form I-9 and their personal data. When you purge a terminated employee, Workday permanently removes all personal data and their Form I-9.
Workday recommends reviewing U.S. Citizenship and Immigration Services (USCIS) requirements for retention of Form I-9 records when determining when and if to purge Form I-9 data from Workday. You may be out of compliance with federal guidelines if you preemptively purge Form I-9 data. |