Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Example: Set Up Complete Form I-9 Business Process for Remote Hire

Example: Set Up Complete Form I-9 Business Process for Remote Hire

This example illustrates 1 way to configure the
Complete Form I-9
 business process when you use the
E-Verify
 integration and want a single business process for your in-person and remote employees.
Your company is located in Chicago and supports both in-person employees and remote employees. You don't want to create multiple
Complete Form I-9
 business processes for each group of employees. Your company also uses the
E-Verify
 integration, so you want to ensure that Workday routes the employees' Form I-9 to E-Verify properly.
You decide that in order to distinguish between your in-person and remote employees, you'll create condition rules based on location. You also decide to add condition rules to determine if a Form I-9 requires an
E-Verify Data Verification
.
Security: These domains in the System functional area:
  • Business Process Administration
  • Manage: Business Process Definitions
  1. Access the
    Complete Form I-9
     business process in the Onboarding functional area.
  2. Use this business process step order:
    Order
    Type
    Specify
    Group
    a
    Initiation
    b
    Action
    Review Form I-9
    HR Partner
    b
    Shared Participation
    Manage Remote Form I-9
    HR Partner
    b
    Action
    Review Form I-9
    HR Partner
    c
    Service
    E-Verify Initial or Reverification
    d
    Action
    E-Verify Duplicate Case Check
    HR Partner
    e
    Service
    E-Verify Close Duplicate and Create New Case
    f
    Action
    E-Verify Photo Match
    HR Partner
    g
    Service
    E-Verify Confirm Photo
    h
    Service
    Create New I-9 Event for E-Verify Reverification
    i
    Service
    Final U.S. Employment Verification Status
    HR Partner
  3. As a related action off of the first
    Review Form I-9
     action step, select
    Business Process → Create Condition Rule
    .
    Enter these values:
    Description
    Source External Field or Condition Rule
    Relational Operator
    Comparison Type
    Comparison Value
    In-Person Location
    Location - Proposed
    in the selection list
    Value specified in this filter
    Chicago
  4. As a related action off of the
    Manage Remote Form I-9
     shared participation step, select
    Business Process → Create Condition Rule
    .
    Enter these values:
    Description
    Source External Field or Condition Rule
    Relational Operator
    Comparison Type
    Comparison Value
    Remote Location
    Location - Proposed
    not in the selection list
    Value specified in this filter
    Chicago
    Not E-Verify Data Verification
    E-Verify Event Created by
    is empty
  5. As a related action off of the
    Review Form I-9
     action step associated with the
    Manage Remote Form I-9
     step, select
    Business Process → Create Condition Rule
    .
    Enter these values:
    Description
    Source External Field or Condition Rule
    Relational Operator
    Comparison Type
    Comparison Value
    Remote Location
    Location - Proposed
    not in the selection list
    Value specified in this filter
    Chicago
    E-Verify Data Verification
    E-Verify Event Created by
    is not empty