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Administrator Guide
Last Updated: 2024-01-12
Change Position Restrictions

Change Position Restrictions

  • Define hiring restrictions
  • Configure the
    Edit Position Restrictions
     business process and security policy in the Staffing functional area.
You can modify the hiring restrictions that limit staffing of an organization to specific job profiles, locations, time types, or worker types. These changes don't affect the current incumbents.
In the
Edit Tenant Setup - HCM
 task, you can configure to populate these job profile fields on the
Create Position
 and
Edit Position Restrictions
 tasks:
  • Critical Job
  • Difficulty to Fill
  • Job Description
  • Job Profile Summary
These fields automatically populate only when you associate 1 job profile with the position restriction.
This task isn't available for positions with open job requisitions. Use the
Edit Job Requisition
 task instead.
  1. Access the
    Edit Position Restrictions
     task.
  2. Select the
    Position
     whose hiring restrictions that you want to modify.
  3. (Optional) Enter a
    Position Change Reason
    .
    Reasons display when you configure them on the
    Maintain Event Categories and Reasons
     task, under the
    Edit Position
     event. Managers can select the reason if you select the
    Manager Reason
     check box.
    You can find the reference ID for these reason categories and reasons by accessing the
    View Reference ID
     report for the
    General Event Category
     or the
    General Event Subcategory
     business objects.
  4. On the
    Hiring Restrictions
     tab, modify the hiring restrictions that apply to the organization.
  5. (Optional) Enter full-time equivalent information for the position restrictions on the
    Hiring Restrictions
     tab.
    These fields display when you opt in to the
    Enable FTE on Position Restrictions
     check box on the
    Edit Tenant Setup – HCM
     task.
    Option Description
    Scheduled Weekly Hours
    Default Weekly Hours
    Automatically populates based off of the location and time type that you select.
    For both fields, when you select multiple or no locations, and select any time type, Workday uses a default value of zero.
    When a position restriction has a corresponding job requisition, the position restriction now uses the default and scheduled weekly hours on the requisition:
    • The
      Default Weekly Hours
       field is based on the primary location that you select on the job requisition.
    • Workday inherits the
      Scheduled Weekly Hours
       field from the
      Scheduled Weekly Hours
       field on the job requisition.
    For
    Scheduled Weekly Hours
    , Workday uses the time profile of the location you select to determine the default value for weekly hours. When you select a single location with the:
    • No or
      Full Time
       time types, Workday uses the value in the
      Default Weekly Hours
       field.
    • Part Time
       time type, Workday uses a value of zero.
    FTE
    This value is calculated by dividing the
    Scheduled Weekly Hours
     by the
    Default Weekly Hours
    , and displays as a percentage.
If you want to track additional information on position restrictions, you can add custom fields to the
Edit Position Restrictions
 business process.