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Administrator Guide
Last Updated: 2026-04-03
Steps: Set Up Job Profile Business Process

Steps: Set Up Job Profile Business Process

Configure workflows for the
Create Job Profile
 and
Edit Job Profile
 tasks, such as approval and review steps.
The
Manage Job Profile
 business process and the
Submit Job Profile
 web service use snapshots to capture the job profiles that are effective as of a particular date. When you edit job profiles in date order, each effective date is a snapshot view of the job profile. When you enter job profiles out-of-date order and back-date the
Effective Date
 field, your change won't automatically update the job profile on all later-dated snapshots. Use the
Edit Job Profile
task to update job profiles on all later-dated snapshots. Example: You have an existing job profile named
Manager A
. You edit the job profile to rename it to
Manager B
, effective 2024-06-01. Later, you edit the job profile to rename it
Manager C
, effective 2024-03-01. You review the job profile on 2024-07-01. The job profile name is
Manager B
, because it's the most recently effective change. Note that all job profile fields are effective dated except
Job Code
.
  1. Configure the security policy for the
    Manage Job Profile
     business process in the Staffing functional area.
    You can set up the security for the
    Submit Job Profile
     web service initiating action. You can also set up the security for the
    submitJobProfile (Graph API v4)
     initiating action for Workday Graph API.
    You can configure both unconstrained and constrained security groups for the initiating action. For all other actions, you can only configure unconstrained security groups.
  2. Configure the
    Manage Job Profile
     business process in the Staffing functional area.
  3. (Optional) Enable skills suggestions on the
    Manage Job Profile
     business process.
    Enable Skills Cloud and select the
    Populate Skill Suggestions for Job Profiles
     check box on the
    Maintain Skills and Experience Setup
     task.
    When the users access the Create Job Profile and Edit Job Profile tasks, they'll see skill suggestions. The skill suggestions will dynamically update as they modify details on the job profile.
  6. Hide or require optional fields, sections, and tabs on the
    Manage Job Profile
     business process. Workday will hide or require them on the
    Create Job Profile
     and
    Edit Job Profile
     tasks.
    For some fields, you can select which security groups you want to require a field, or make it not enterable. Example: You want to require the fields in the
    Pay Rate Types
     section for HR Administrators, and not enterable for Compensation Administrators.
    When you configure a field as required and select the
    Enforce Required in Web Services
     check box, you must enter a value in the field in the
    Submit Job Profile
     web service.
  7. (Optional) Configure what users can view on the
    Job Profile
     report.
    You can configure which security groups can view the
    Overview
    ,
    Compensation
    ,
    Pay
    , and
    Business Process History
     tabs on the
    Job Profile
     report. Users with access to the:
    • Job Profile: Compensation
       domain can view the
      Compensation
       tab in the
      Overview
       section.
    • Job Profile: Pay
       domain can view these reports:
      Pay Rate Type
      ,
      Job Exempt
      ,
      Workers' Compensation Code
      .
    • Job Profile: Manage Job Profile Events
       domain can view the
      Business Process History
       tab.
    Access the
    Configure Optional Fields
     task to customize what users can view on the
    Overview
     and
    Characteristics
     tabs on the
    Job Profile
     report. Use the
    Job Profile Overview – Profile
    , and
    View Job Characteristics – Profile View
     functional areas.
Users can initiate the
Manage Job Profile
 business process to create or edit job profiles.
Workday enables you to rescind the
Manage Job Profile
 business process. When configured, users can rescind a
Manage Job Profile
 business process event from the:
  • Related action of the
    Manage Job Profile
     event.
  • Mass Rescind
     task.
  • Rescind web service.
You can't rescind:
  • A
    Manage Job Profile
     business process event that's the only event on the earliest effective date and in use.
  • Changes made to the job profile before the introduction of the
    Manage Job Profile
     business process.
  • Those changes were not a business process event, and therefore can't be rescinded.
When a
Manage Job Profile
 event is rescinded:
  • It's removed from the
    Business Process History
     tab on the
    View Job Profile
     report.
  • The rescinded data is no longer searchable through Global Search. You can view the rescinded event from the
    Audits
    View Audit Trail
     related action on the associated job profile.
  • All data on the job profile is restored to the previous state according to effective date. Except, the Job Code on the associated job profile remains the same.
  • If the rescinded event is the the only event in the job profile's history, the Job Code and all associated data is cleared from the job profile.