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Administrator Guide
Last Updated: 2025-07-25
Concept: Employee Contracts in Change Job Events

Concept: Employee Contracts in Change Job Events

This topic is relevant to the enhanced change job experience. The new change job experience is available to all customers at this time.
You can end an employee's existing contract and start a new contract in a single
Change Job
 event. Add 2 consecutive
Maintain Employee Contract
 steps to the
Change Job
 business process definition. The
Order
 of these steps must be consecutive. Example: You add two rows for the
Maintain Employee Contract
 subprocess to the
Change Job
 business process definition. You enter
a
 in the
Order
 field for the first row, and
b
 in the other one.
This approach provides flexibility when you use the
Change Job
 business process to transfer an employee to another position. A position can have only 1 active contract at a time, as determined by the contract end date. If the employee has an existing contract, you can end that contract and start a new one. The new contract reflects the changes to the employee's position, job profile, or location.

Maintain Employee Contract Steps

Workday displays the first
Maintain Employee Contract
 step based on details from the worker's existing contracts:
Existing Employee Contract
Description
Status
If there's an existing employee contract that's:
  • Active, Workday updates the current contract.
  • Inactive, Workday starts a new contract.
Date
If the existing contract end date is before the effective date of the
Change Job
 event, the contract details won't populate because the contract has ended. You can add a new employee contract in the
Maintain Employee Contract
 step.
The effective date of the contract populates from the
Change Job
 effective date. If you select a contract end date that's before the
Change Job
 effective date, Workday updates the contract effective date to the same date.
Workday runs the second
Maintain Employee Contract
 step when the:
  • Order
     field is properly configured on the business process definition. This business process step must be after the previous one, and not parallel to it.
  • Change Job
     process has an in-progress or completed
    Maintain Employee Contract
     subprocess.
  • Contract in the first
    Maintain Employee Contract
     step has an end date that is before the effective date of the
    Change Job
     event.
When the Workday-owned condition rule is met, the step starts a new contract.

Web Service

The
Change Job
 web service supports only 1
Maintain Employee Contract
 subprocess. If you use the web service to upload job changes that end existing employee contracts, create the contracts manually using the
Add Contract
 task. The
Change Job
 business process sends the second
Maintain Employee Contract
 step to the assigned person's
My Tasks
.