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Administrator Guide
Last Updated: 2025-07-25
Steps: Set Up Security for Change Job

Steps: Set Up Security for Change Job

This topic is relevant to the enhanced change job experience. The new change job experience is available to all customers at this time.
Security:
Business Process Administration
 or
Manage: Business Process Definitions
, and
Security Configuration
 domains in the System functional area.
Set up security to give managers and administrators access to the
Change Job
 business process and subprocesses. The business process security policy specifies who can start or complete actions in the
Change Job
 business process.
  1. Edit Domain Security Policies.
    Enable these domain security policies:
    Option Description
    Staffing functional area
    Staffing Actions
    Staffing Organizations
     (for consolidated templates)
    Advanced Compensation functional area (for consolidated templates)
    Add Compensation Management Plans
    Change Compensation Management Plans
  2. Access the
    View Business Process Template
     report.
  3. Access the
    Edit Business Process Security Policy
     task.
  4. Select the
    Change Job
     business process type.
  5. Edit the business process security policy:
    1. Under
      Who Can Start the Business Process
      , select the security groups you want to grant access to for each initiating action.
      Since the
      Change Job
       business process has multiple initiating actions, you can limit the types of job changes available to different roles. Example: You can restrict access to the
      Change Contingent Worker Details
       task, but provide broader access to the
      Change Location
       and
      Request Transfer
       tasks.
      To hide tasks that aren't relevant, leave the security groups empty.
      You can only secure the
      Request Transfer
       initiating action to constrained role-based security groups because it’s only available to roles that don’t have access to the
      Change Job
       task for the selected worker.
    2. Under
      Who Can Do Action Steps in the Business Process
      , select the security groups you want to be able to complete review steps in the business process.
    3. Under
      Who Can Do Actions on Entire Business Process
      , grant permissions to the
      HR Partner
      ,
      HR Administrator
      , or other relevant HR role in your organization.
      To ensure that business process validations run, you must also grant
      View All
       permission to the roles that can initiate the business process.
    4. Under
      Attachment Settings in BP Toolbar
      , define attachment security to restrict who can add, edit, and view attachments in business process events.
  6. Grant security permissions to the
    Staffing Actions: Change Job Date and Reason
     domain.
    • Select
      Domain
      Edit Security Policy Permissions
       from the related actions menu of the domain.
    • Grant access to the domain by selecting security groups and specifying whether they have permission to view or modify data.
  7. (Optional) If you consolidate
    Change Job
     with
    Assign Employee Collective Agreement
    ,
    Change Organization Assignments for Worker
    , and
    Propose Compensation Change
    , set up security for these processes.
    If you're consolidating Change Job with:
    • Assign Employee Collective Agreement
      , also grant security permissions to the
      Worker Data: Collective Agreements
       domain.
    • Change Organization Assignments for Worker
      , also grant security permissions to the
      Staffing Organizations: Header
       domain.
    • Propose Compensation
      , also grant security permissions to these domains:
      • Add Compensation
         and
        Compensation Change
         in the Core Compensation functional area.
      • Add Compensation Management Plans
         and
        Change Compensation Management Plans
         in the Advanced Compensation functional area.
  8. Access the
    Activate Pending Security Policy Changes
     task to confirm your changes.
Access the
Template-Driven Business Process Security
 report to confirm that the
Change Job
 business process and domain security permissions arealigned.