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Administrator Guide
Last Updated: 2025-07-25
Set Up Reasons for Job Changes

Set Up Reasons for Job Changes

This topic is relevant to the enhanced change job experience. The new change job experience is available to all customers at this time.
Security:
Set Up: Staffing
 domain in the Staffing functional area.
Create custom reasons for job changes and map them to these Workday-owned change job types:
  • Data Change
  • Demotion
  • Lateral Move
  • Promotion
  • Transfer
  • Swap Positions
Based on your configuration, Workday filters the reasons that are available to the initiator depending on:
  • Whether or not the initiator is a manager.
  • What the worker type is of the person you are doing the change job for.
Workday uses the change job type to create a Display ID for the change job event. This Display ID displays in change job-related tasks when you submit a change job event, such as on My Tasks or Worker History. It provides additional context on the reason for the change. Example:
Data Change: John Smith
,
Lateral Move: Janet Smith
.
  1. Access the
    Maintain Event Categories and Reasons
     task.
  2. Select the
    Change Job
     event.
  3. Create and organize reasons:
    1. Create a
      Reason Category
      . Categories display in prompts to help organize reasons on the
      Change Job
       business process.
    2. Create a
      Reason
       to display in selection lists.
    3. Map the reason to a
      Change Job Type
      :
      • Data Change
      • Demotion
      • Lateral Move
      • Promotion
      • Transfer
      • Swap Positions
    4. Select one or both of these check boxes to indicate that the reason applies to employees or contingent workers:
      • For Employees
      • For Contingent Worker
    5. Select
      Manager Reason
       if you want to display the reason to everyone in a manager role.
    6. Create additional reasons and categories as needed. We recommend keeping the list short to make selection easier.
Reason Category
Reason
Change Job Type
For Employee
For Contingent Worker
Manager Reason
Demotion
Decrease in Responsibility
Demotion
X
Data Change
Change Location
Data Change
X
X
X
Change Job Details
Data Change
X
X
X
Change Contract Details
Data Change
X
X
Lateral Move
Move to Another Position on My Team
Lateral Move
X
X
X
Promotion
Increase in Responsibility
Promotion
X
X
Transfer
Move to Another Manager
Transfer
X
X
X
Swap Positions
Training
Swap Positions
X
X
X
Reorganization
Swap Positions
X
X
X