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Administrator Guide
Last Updated: 2025-07-25
Set Up Rule Based Consolidated Templates for Job Changes

Set Up Rule Based Consolidated Templates for Job Changes

This topic is relevant to the legacy change job experience. We plan to retire this topic in a future release.
Set up the
Change Job
 business process.
Security:
Business Process Administration
 or
Manage: Business Process Definitions
 domain in the System functional area.
You can create multiple consolidated templates with condition rules for the
Change Job
 business process.
Example: You want
Assign Employee Collective Agreement
 to be a subprocess of
Change Job
 only for workers based in the Netherlands. You create a condition rule that makes
Assign Employee Collective Agreement
 only available to workers in the Netherlands. When a manager from Amsterdam initiates
Change Job
, the manager sees the employee collective agreement step.
  1. Access the
    Configure Rule Based Consolidated Template
     task.
  2. As you complete this task, consider:
    Option Description
    Rule
    You can only create rules that relate to the:
    • Change Job
       event.
    • Position.
    • Worker.
    Workday uses the first Rule Based Consolidated Template condition that applies.
    When no rules apply, Workday uses the default
    Change Job
     business process definition.
    Ensure that condition rules reflect your requirements. Test all combinations of Change Job Templates, Rule Based Consolidated Templates, and
    Change Job
     business process definitions to validate expected outcomes.
    Business Process Type
    The order of these business process types dictates the order that Workday completes the subprocesses.
    For every business process type you select, ensure that the relevant subprocess is a step on the
    Change Job
     business process definition.
    The order of business process types in the consolidated template must match the order of subprocesses in the business process definition.
On consolidated
Change Job
 templates, the subprocesses start automatically but cancel if you make no changes.
Worker history displays subprocesses as
Canceled
, but the
Change Job
 process history displays different statuses for individual steps:
  • Initiation:
    Automatic Complete
    .
  • Review:
    Manually Skipped
    .
  • Completion:
    Automatic Cancel
    .