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Administrator Guide
Last Updated: 2025-07-25
Set Up Reasons for Job Changes

Set Up Reasons for Job Changes

This topic is relevant to the legacy change job experience. We plan to retire this topic in a future release.
Security:
Set Up: Staffing
 domain in the Staffing functional area.
Create custom reasons for job changes and map them to these Workday-owned change job types:
  • Data Change
  • Demotion
  • Lateral Move
  • Promotion
  • Transfer
  • Swap Positions
Workday uses the change job type to create a Display ID for the change job event. This Display ID displays in change job-related tasks when you submit a change job event, such as on My Tasks or Worker History. It provides additional context on the reason for the change. Example:
Data Change: John Smith
,
Lateral Move: Janet Smith
.
You can move a worker to a different manager or supervisory organization using any reason type.
Workday filters reasons based on worker type and whether a manager starts the process. You can designate reasons for managers and nonmanagers to control which types of job changes either role can make. Everyone in the management chain of a supervisory organization can access manager reasons.
Categories display in prompts to help organize reasons on the
Change Job
 business process. Although you can create as many reasons and reason categories as you need, we recommend keeping the list short to make selection easier.
  1. Access the
    Maintain Event Categories and Reasons
     task.
  2. Select the
    Change Job
     event.
  3. Create and organize reasons:
    1. Create a
      Reason Category
      .
    2. Create a
      Reason
       to display in selection lists.
    3. Map the reason to a
      Change Job Type
      :
      • Data Change
      • Demotion
      • Lateral Move
      • Promotion
      • Transfer
      • Swap Positions
    4. Specify whether the reason applies to employees or contingent workers, and whether to display the reason to managers.
    5. Create additional reasons and categories as needed.
  4. Select
    OK
    .
    Workday displays the view page for the
    Maintain Event Categories and Reasons
    .
  5. (Optional) View the audit trail for the task.
    1. Access the related actions menu for
      Change Job
       on the view page for the
      Maintain Event Categories and Reasons
       task.
    2. Select
      Audits
      View Audit Trail
      .
Reason Category
Reason
Change Job Type
For Employee
For Contingent Worker
Manager Reason
Demotion
Decrease in Responsibility
Demotion
X
Data Change
Change Location
Data Change
X
X
X
Change Job Details
Data Change
X
X
X
Change Contract Details
Data Change
X
X
Lateral Move
Move to Another Position on My Team
Lateral Move
X
X
X
Promotion
Increase in Responsibility
Promotion
X
X
Transfer
Move to Another Manager
Transfer
X
X
X
Swap Positions
Training
Swap Positions
X
X
X
Reorganization
Swap Positions
X
X
X