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Administrator Guide
Last Updated: 2025-07-25
Initiate Change Job in Mass Action Workbook

Initiate Change Job in Mass Action Workbook

This topic is relevant to the legacy change job experience. We plan to retire this topic in a future release.
  • Configure the
    Change Job
     business process.
  • Set up mass action workbooks for changing jobs.
  • Security:
    Mass Action Events
     domain in the System functional area.
  • (Optional) Enable change job templates for mass actions in the
    Maintain Change Job Templates
     task.
You can initiate the
Change Job
 business process in bulk with a mass action workbook. Mass change job also includes
Change Organization Assignments for Worker
 as a subprocess.
You can add up to 1000 contingent workers and employees to the workbook by:
  • Using the
    Launch Mass Change Job
     report.
  • Selecting a report in the
    Launch Mass Action Event
     task.
  • Using a search report to access the
    Launch Mass Action Event
     task.
  • Adding them manually in the workbook.
Even if certain fields such as
Job Classification
,
Work Shift
, or
Work Space
 are displayed in a workbook, they respect the configuration in
Maintain Localization Settings
. Example: If you require
Work Shift
 in
Configure Optional Fields
 but disable in
Maintain Localization Settings
, you can't enter values for
Work Shift
 in workbooks. Similarly, if you hide
Work-Study
 in
Configure Optional Fields
 and require for a job profile, you can't enter values for
Work-Study
 in workbooks.
  1. Access the
    Launch Mass Change Job
     report.
  2. Select the population intended for mass change job and click
    Launch Mass Action
    .
  3. Access the
    Launch Mass Action Event
     task.
  4. As you complete the task, consider:
    Option Description
    Effective Date
    Select the date when mass change job takes effect.
    Do you want to use the next pay period?
    If selected, this field takes priority over
    Effective Date
    .
    Change Job Template
    For constrained security groups, Workday displays templates based on access permissions.
  5. After the workbook generates, click
    Open Workbook
    .
  6. Complete the details in the workbook using the prompts and validation messages.
    You can update and enter specific fields for workers, if needed. Example: You enter a
    Proposed Supervisory Organization
     for the workers.
  7. Click
    Validate All
    .
  8. Resolve errors and submit the workbook.
    You can submit a workbook with errors. Any rows with errors remain in the workbook instead of initiating the
    Change Job
     business process. You can access the workbook later to resolve and submit the remaining rows.
    Mass actions using workbooks can't apply the
    Start Page Editable Fields
     and
    Condition Rules Applied
     options of change job templates configuration.
The
Change Job
 business process initiates for the relevant workers in the workbook. Any other steps on the business process route for completion.