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Administrator Guide
Last Updated: 2026-07-10
Set Up Employee Types

Set Up Employee Types

Security:
Set Up: Position
 domain in the Jobs & Positions functional area.
You can configure employee types to best suit your organizational needs. Once configured, you can assign employee types to workers during staffing processes. You can also configure employee types into:
  • Business process condition rules.
  • Eligibility rules, including Benefits and Compensation eligibility rules.
  • Position restrictions.
  • Reporting.
  1. Access the
    Maintain Employee Types
     task.
  2. Specify an
    Employee Type Name
     and an
    Employee Type Description
     for each type of employee that applies to workers in your organization.
    Examples:
    Regular
    ,
    Intern
    , or
    Temporary
    .
  3. (Optional) Select the
    Fixed Term Employee
    ,
    Seasonal
    ,
    Trainee
    , or
    Inactive
     check boxes.
    Local regulations might require you to identify certain employee type characteristics.
    The characteristic you select shows up in the
    Employee Type Name
    . Example: You create an employee type for interns and select the
    Fixed Term Employee
     and
    Trainee
     check boxes. The employee type displays as
    Intern (Fixed Term) (Trainee)
     on the worker profile.
    You can select the
    Inactivate
     check box to identify employee types you don't want to use anymore, but you can't delete employee types. The
    Used by Current Positions?
     check box indicates if the employee type is currently assigned to any positions. The
    Any Employee Type Usage?
     check box indicates if the employee type has been used anywhere at all in the tenant, including historical assignments. Before you inactivate an employee type, confirm with these check boxes whether doing so would affect existing or historical data.
  4. (Optional) In the
    Restricted to Countries
     field, select 1 or more countries in which the employee type applies.
    Leave the field blank if the employee type is applicable in all countries.
    Restricting employee types to a country doesn't prevent you hiring that employee type in other countries. When you hire an employee, the
    All
     prompt category in the
    Employee Type
     field lists all employee types, even those that aren't intended for the current country. You can use the
    For Current Country
     prompt category to limit your selection to employee types that are restricted to that country and those applicable in any country.