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Administrator Guide
Last Updated: 2023-06-23
FAQ: Recruiting

FAQ: Recruiting

Can I cancel a recruiting event?
If you have security access to the
Job Application
 business process, you can cancel an
In Progress
 event. This action also cancels all steps in the business process. The candidate can then reapply for the job.
How do I share job postings on social media networks?
To share jobs posted to both internal and external career sites:
  1. Add either the
    All Employees
     or
    All Contingent Workers
     or both roles to the security policy on the Recruiting
    Social Share
     domain.
  2. Select the countries where you want to enable social sharing using the
    Configure Social Sharing Targets
     task.
    Security:
    Set Up: Social Sharing
     domain in the System functional area.
When workers search for a job on your internal career site, they can click the social media icon on the job posting description page and sign in to their social media account. Workday creates a new posting with the
We're Hiring!
 header and a link to the external job posting. The worker can edit the
We're Hiring!
 text.
Can I include the same step multiple times in the Job Application business process?
Yes, but when you configure the
Job Application
 business process, use
Step Label Override
 to distinguish between the steps. Example: Phone Interview versus On-site Interview.
If you want the notification sent to different people, configure:
  1. The security policy for the applicable business processes. Enter
    Initiator
     in the
    Security Group
     field for all
    Action Steps
    :
    • Assess Candidate
    • Background Check
    • Interview
    • Offer
    • Ready to Hire
    • Reference Check
    • Review Candidate
    • Screen
  2. The applicable business processes. Select
    Initiator
     as the security group for
    Step b
     (after the initiation step) in the business process definition .
  3. The
    Job Application
     business process and select a specific role, such as
    Recruiter
     or
    Manager
    , in the
    Group
     field for the step.
Can I correct or rescind job requisition events?
You can correct or rescind a
Job Requisition
 event when the
Post Job
 business process is a step in the business process.
Job Requisition
 events include events resulting from:
  • Close Job Requisition
  • Create Job Requisition
  • Edit Job Requisition
Job Requisition
 events can be:
  • Corrected if the
    Recruiting Start Date
     is earlier than the
    Job Posting Start Date
    . Corrections don't reflect in active job postings. You have to remove the job posting and post the job again for the changes to display.
  • Rescinded when there aren't any job applications associated with the job. Workday also rescinds the job posting event.
How do I enable the career site from the Recruiting System account?
The
Recruiting System
 account offers the ability to modify settings in the
Edit Workday Account
 task. If the
Account Disabled
 check box is selected, candidates can’t access the career site. To provide access, clear the check box.
Additionally, if a date and time in the
Account Expiration Date
 fields has passed, candidates can't access the career site. To provide access, clear the date fields.