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Administrator Guide
Last Updated: 2023-06-23
Example: Reuse Questionnaire Across Multiple Job Application Stages

Example: Reuse Questionnaire Across Multiple Job Application Stages

This example illustrates how to:
  • Use 1 questionnaire across multiple stages of the
    Job Application
     business process.
  • Restrict access to questionnaire responses based on job the application stage.
You've configured a feedback questionnaire that you want to use in the
Review
 and
Interview
 stages of the
Job Application
 business process. You want to give access to questionnaire responses to these groups, based on these job application stages:
Job Application Stage
Group
Review
Recruiter
Interview
Manager
To do this, you can use a combination of:
  • Domain security policies.
  • Questionnaire security segments.
  • Questionnaire response context security segments.
  • Create the Feedback questionnaire.
  • Add the questionnaire to the
    Review
     and
    Interview
     stages of the
    Job Application
     business process.
  1. Create a new questionnaire security segment and enter:
    Option Description
    Name
    Feedback Questionnaire
    Questionnaire
    Feedback
    1. Create a new security group to give recruiters access to the Feedback questionnaire.
      Enter:
      • Type of Tenanted Security Group
        : Segment-Based Security Group.
      • Name
        : Recruiter Access to Feedback Questionnaires.
      • Security Groups
        : Recruiter.
      • Access to Segments
        : Feedback Questionnaire.
    2. Create a new security group to give managers access to the Feedback questionnaire.
      Enter:
      • Type of Tenanted Security Group
        : Segment-Based Security Group.
      • Name
        : Manager Access to Feedback Questionnaires.
      • Security Groups
        : Manager.
      • Access to Segments
        : Feedback Questionnaire.
    3. Create a new security group to give recruiters access to questionnaires in the
      Review
       stage.
      Enter:
      • Type of Tenanted Security Group
        : Segment-Based Security Group.
      • Name
        : Access to Review Questionnaires.
      • Security Groups
        : Recruiter Access to Feedback Questionnaires.
      • Access to Segments
        :
        Candidate Data: Review Questionnaire
        .
    4. Create a new security group to give managers access to questionnaires in the
      Interview
       stage.
      Enter:
      • Type of Tenanted Security Group
        : Segment-Based Security Group.
      • Name
        : Access to Interview Questionnaires.
      • Security Groups
        : Manager Access to Feedback Questionnaires.
      • Access to Segments
        :
        Candidate Data: Interview Questionnaire
        .
  3. From the related actions of the
    Candidate Data: Questionnaires
     domain, select
    Domain
    Edit Security Policy Permissions
    .
    1. Add a new row on the
      Report/Task Permissions
       grid.
    2. In the
      Security Groups
       column, select the Access to Review Questionnaires group.
    3. Select the
      View
       check box.
    4. Repeat these steps for the Access to Interview Questionnaires security group.
  4. Activate Pending Security Policy Changes.
Managers and recruiters now have access to the Feedback questionnaire responses for the appropriate stages.