Concept: Confidential Job Requisitions, Prospects, and Candidates

Confidential Job Requisitions

You can make some sensitive job requisitions, such as those for executive-level replacements, accessible to only a specific set of users. Use the Confidential Job Requisitions
domain in the Recruiting functional area to control who can view and work with these requisitions. Confidential job requisitions don't require a position until you initiate the decision to hire, even if you use position-based job tracking. When you initiate a hire for a confidential job requisition, the selected position doesn't have the additional confidential security.

Workday automatically makes job applications to confidential job requisitions confidential.

You can post confidential job requisitions, but they don't display in the standard

Find Jobs

reports on internal or external career sites. To send confidential requisitions to candidates, you can:

Use the

Create Job Application

task to apply for the confidential job requisition on behalf of a candidate.

Invite a prospect to apply by sending them a secret URL to the job posting. Instruct prospects not to share the URL with others, because access to the job posting doesn't require users to sign in.

Post the job to agencies that allow confidential job postings, as configured on the

Create Recruiting Agency

task. Once posted, these agencies can submit confidential candidates if the agency users have permission to view the confidential postings.

You can't create a confidential job requisition by:

Copying details from an existing job requisition.

Using an existing position.

Creating a new position.

Example: You can't move an existing candidate on a regular job requisition to a confidential job requisition.

Confidential Prospects and Candidates

Use the View Confidential Prospects
and Create Confidential Prospects
domains in the Recruiting functional area to control who can create and who can view confidential prospects.

When a confidential prospect applies for a confidential job requisition:

Users with access to confidential prospects can view the prospects, even if they don't have access to the confidential job requisition.

Users who only have access to the confidential job requisition can't view the confidential prospect.

Workday displays confidential prospects on:

Only the

Find Candidates

report if they also apply for a nonconfidential job.

The

My Candidates

report and other reports for users who have access to view them.

When a confidential prospect applies for a normal job requisition:

The prospect's job application for the nonconfidential job requisition isn't visible to users who have access to only the confidential prospect.

The prospect isn't visible to users who have access to only the job application and not the confidential prospect.

Workday displays the candidates on the

Find Candidates

report.

Nonconfidential Prospects and Confidential Requisitions

When a nonconfidential prospect applies to a confidential job requisition, Workday displays them on the

Find Candidates

report. Users without access to confidential prospects can't see which job requisition the nonconfidential prospect applied for.