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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up and Create Confidential Job Requisitions

Steps: Set Up and Create Confidential Job Requisitions

You can create sensitive job requisitions that are only visible to a specific set of workers for confidential recruiting efforts. Example: Executive level positions.
Confidential job requisitions respect contextual security like regular job requisitions, with additional security for confidentiality. This confidentiality also applies to job applications for confidential job requisitions.
  1. Set Up Assignable Roles.
    Create roles for groups of users who should have access to confidential job requisitions.
  2. Edit Domain Security Policies.
    Access the security policy for the
    Confidential Job Requisitions
     domain in the Recruiting functional area.
    Specify the security groups that need to view and edit confidential job requisitions.
  3. For the
    Job Requisition
     business process, specify the security groups that can create a confidential job requisition for the
    Create Confidential Job Requisitions
     initiating action.
  4. Activate Pending Security Policy Changes.
  5. Edit Business Processes.
    Configure the
    Job Requisition
     business process definition in the Recruiting functional area. You can create a rule-based process definition to:
    • Determine if the requisition is confidential.
    • Route approval steps to a different role when the job requisition is confidential.
  6. Access the
    Create Confidential Job Requisition
     task to create a confidential job requisition.
    You can't copy details from an existing job requisition or enter a position, even if you use position management.
    Workday generates a unique ID for the confidential job requisition when the
    Create Job Requisition
     business process starts. The ID displays in the job requisition name and all related communications, making it easier to differentiate between job requisitions with the same name.
    You can search for an in-progress
    Create Confidential Job Requisition
     task using the automatically generated job requisition ID when you:
    • Save the task.
    • Submit the task for approval.
Candidates can apply to the confidential job requisition. Applicants for the confidential requisition are also confidential.
Send the job requisition to candidates by:
  • Posting the job to the internal and external career sites you want to use for confidential candidates.
  • Sending candidates a secret URL.
  • Using the
    Create Job Application
     task to apply on their behalf.