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Administrator Guide
Last Updated: 2024-03-08
Steps: Enable Candidates to Withdraw Their Job Applications

Steps: Enable Candidates to Withdraw Their Job Applications

You can set up Workday to enable candidates to withdraw their own job applications, improving recruiter productivity. Candidates can withdraw from consideration using the:
  • Withdraw
     button next to their job application for external candidates with a Candidate Home account.
  • Withdraw Application
     task for internal candidates.
  1. Edit Domain Security Policies.
    To enable internal candidates to withdraw their job applications, add these security groups to the
    Internal Careers
     domain:
    • All Contingent Workers.
    • All Employees.
  2. Access the
    Maintain Recruiting Dispositions
     task.
    Select the
    Candidate Withdrawal
     check box for the reason you want to use when a candidate withdraws their job application. The reason you select must:
    • Be active.
    • Map to
      Declined by Candidate
      .
    The
    Candidate Label Override
     is the label candidates see in any communications that they receive related to their job application.
    Security:
    Set Up: Recruiting
     domain in the Recruiting functional area.
  3. Edit the
    Job Application
     business process definition.
    Add the candidate withdrawal reason you configured to the
    Possible Dispositions
     grid for each stage where you want a candidate to be able to withdraw their job application. If a stage has no candidate withdrawal disposition, the
    Withdraw
     button doesn't display for external candidates.
  4. You can configure a custom a notification on the
    Job Application
    business process to let you know when a candidate withdraws their job application. Configure the notification to trigger only for candidate withdrawal reasons.
  5. Enter a
    Withdraw Confirmation Message
     in the
    Candidate Home
     section. This message displays to external candidates when they withdraw their job application.
When a candidate withdraws their job application, Workday:
  • Sets their status to the one defined as candidate withdrawal status.
  • Closes the job application event.
Review the status of candidate job applications on the:
  • Candidate profile.
  • Candidates
    profile group of the job requisition profile.
You can also create a custom report that includes the
Candidate Withdrawn
 report field.