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Administrator Guide
Last Updated: 2023-06-23
Create Job Application Templates

Create Job Application Templates

Security:
Set Up: Recruiting
 domain in the Recruiting and Talent Pipeline functional areas.
Job application templates enable you to control the information you gather about a candidate from a job application when:
  • Candidates apply to a job using an external career site.
  • Recruiters or administrators use the
    Create Job Application
     task or the
    Attachments
     profile group of a job application.
A template enables you to select the sections to display on a job application, and Workday includes a
Default Section Label
 for each section:
  • Certifications
  • Education
  • Languages
  • Resume/CV
  • Resume Parsing
  • Skills
  • Websites
  • Work Experience
You can use the
Section Label Override
 fields to change the section labels. In the
Instructional Text
 column, rich text fields enable to you to add instructions and additional information for each section. The text configured in the
Instructional Text
 fields displays on the
My Experience
 page of a job application.
You can include or hide sections and fields within sections based on security groups.
  1. Access the
    Create Job Application Template
     task.
  2. As you complete the task, consider:
    Option Description
    Section Label Override
    Text that you enter here replaces section label text on the
    My Experience
     page of a job application. The candidate record also displays the
    Section Label Override
     text. You can configure the plain-text editable fields with up to 100 characters.
    Instructional Text
    Text that you enter here displays below the section label text. Configure these rich-text editable fields with up to 500 characters.
    Criteria
    If you select
    Security Group
    , Workday enables you to select options from the
    Hidden For
     and
    Required For
     prompts.
    Enforce Required in Web Services
    Selecting
    Required for All
     enforces the criteria defined by the job application template in the
    Put Candidate
     and
    Submit Agency Candidate
     web services.
    Doesn't apply to the
    Resume/CV
     section.
    Hidden For
    Required For
    Hide or require a section or fields for selected security groups.
    Workday automatically checks for conflicts between your selected criteria.
When you select
Hide for All
 in the
Criteria
 column for the
From
 or
To
 fields in the
Education
 section, Workday suppresses this information in any associated:
  • Job applications.
  • Report fields.
  • Web services.
When you hide resume parsing for external candidates, Workday doesn't display the:
  • Autofill with Resume
     button on custom branded external career sites.
  • Quick Apply
     page on external career sites without custom branding.
For the
Put Candidate
 web service, don't remove the
Resume_Data
 section when the
Enforce Required in Web Services
 check box and
Required For
 are selected for any section or field.
To translate configured text in
Section Label Override
 and
Instructional Text
 fields, use the
Translate Job Application Template
 report.
To manage job application templates, use the
Edit Job Application Template
 task. Workday uses the job application template on the requisition at the time of posting. To use the updated template for job applications, edit the job requisition and select
Use Updated Version of Template
 check box in
Job Application Template
 section. Then you can unpost and repost the job requisition.