Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2026-03-13
Steps: Automatically Decline Candidates for Filled Jobs

Steps: Automatically Decline Candidates for Filled Jobs

Security:
Move Candidate
 domain in the Recruiting functional area.
You can configure Workday to decline the remaining active job applications when you fill the last job opening on a job requisition. A job is filled when a recruiter or hiring manager completes the hiring of a candidate in Workday.
  1. Edit Business Processes.
    Add the
    Decline Remaining Candidates
     batch process as a step to the
    Ready for Hire
     business process.
    You can also include a step delay on this business process step so that the initiation doesn't occur until you enter a
    Candidate Start Date
     on the offer.
  2. Access the
    Maintain Recruiting Dispositions
     task.
    Select the
    Disposition Remaining Candidates
     check box for the
    Reason
     you want to use when closing the remaining job applications on the job requisition. You can only select this check box for 1 reason.
    Security:
    Set Up: Recruiting
     domain in the Recruiting functional area.
  3. Edit Business Processes
    On the
    Job Application
     business process, add the disposition in the
    Possible Dispositions
     grid.
When you move a candidate to the Ready for Hire stage and there are no more open positions on the job requisition, Workday:
  • Identifies all other candidates who applied to the job requisition.
  • Declines their active job applications, and closes their job application events.
  • Displays Recruiting System in the
    Person
     column on the
    Event Process History
     report for the events initiated by this step.