Concept: Confidential Candidate Merging

Workday enables you to merge confidential candidates or candidates with confidential job applications to:

Other candidates.

Contingent workers.

Former workers.

If you have access to view them, confidential candidates display on the:

Duplicates

tab on the candidate profile.

Find Duplicates for Candidate

report.

The prospect on the merged record has the same confidential or nonconfidential status as the target person. If the target person has no prospect, the merged prospect has the same confidential or nonconfidential status as the source candidate's prospect.

Individual job applications retain their confidential or nonconfidential status. If you unmerge, prospects and job applications revert to their original confidential or nonconfidential status. Confidential and nonconfidential prospects can have confidential job applications.

Example of merging confidential candidates to other candidates:

Source Prospect	Source Job Application	Target Prospect	Target Job Application	Merged Record Information
Confidential	Job application 1 (confidential)	Nonconfidential	Job application 2 (nonconfidential)	Nonconfidential prospect. Job application 1 (confidential). Job application 2 (nonconfidential).
Confidential	Job application 1 (nonconfidential)	Nonconfidential	Job application 2 (nonconfidential)	Nonconfidential prospect. Job applications 1 and 2 (nonconfidential).
Nonconfidential	Job application 1 (nonconfidential)	Confidential	Job application 2 (confidential)	Confidential prospect. Job application 1 (nonconfidential). Job application 2 (confidential).
Nonconfidential	Job application 1 (confidential)	Confidential	Job application 2 (confidential)	Confidential prospect. Job applications 1 and 2 (confidential).
Confidential	Job application 1 (nonconfidential)	No prospect	Job application 2 (nonconfidential)	Confidential prospect. Job applications 1 and 2 (nonconfidential).

Example of merging confidential candidates or candidates with confidential job applications to former or contingent workers:

Source	Target Former or Contingent Worker	Merged Record Information
Confidential prospect	No prospect	Confidential prospect
Confidential job application	No job application	Confidential job application
Confidential prospect	Confidential prospect	Confidential prospect
Confidential job application	Confidential job application	Confidential job application
Confidential prospect	Nonconfidential job application	Nonconfidential prospect Nonconfidential job application
Confidential job application	Nonconfidential job application	Nonconfidential candidate Nonconfidential job application Confidential candidate Confidential job application
Confidential prospect	Nonconfidential prospect	Nonconfidential prospect
Confidential job application	Nonconfidential prospect	Confidential candidate Confidential job application