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Administrator Guide
Last Updated: 2025-07-11
Maintain Learning Validations for Learning Enrollments

Maintain Learning Validations for Learning Enrollments

Security:
Set Up: Learning Catalog
 domain in the Learning Core functional area.
A validation message is the message Workday displays to users when they can't drop or enroll in a course. Validation rules grant or prevent the drop or enroll action based on a predetermined set of parameters. You can use them to streamline workflows in situations that don't require the additional review or approval steps a business process might include.
Workday displays help text above any validation messages that trigger, so consider both the help text and the validation messages in context. If using together, use the help text for general informational purposes only and use individual learning validation messages to provide troubleshooting information for specific validation contexts.
You can use the
Maintain Learning Validations
 report to create and manage custom validation messages for these business processes:
  • Drop Learning Enrollment
  • Enroll in Content
  1. Access the
    Maintain Learning Validations
     report.
  2. Select a course validation context.
  3. Set a
    Severity
     level for the new validation:
    • Critical:
       Prevents users from dropping or enrolling in a course.
    • Warning:
       Alerts users but enables them to continue.
  4. As you complete the
    Add New Custom Validation
     task, consider:
    Option Description
    Description
    The message that Workday displays to users when they can't drop or enroll in a course if you haven't configured a separate validation message. To configure a validation message for a
    Critical
     or
    Warning
     message, select
    Validation
    Configure Validation Message
     from the related actions menu in the
    Validations
     column.
    Category
    (Optional) Assign a category to make the validation rule easier to find later.
    Create
    Custom Validation Rule
     categories on the
    Maintain Condition Rule Categories
     task.
    Derived Logic
    The statement that you’ve defined through the rule conditions. The field displays:
    • Existing statements.
    • New statements after you define and save them.
    Copy Condition from Rule
    (Optional) Copy and modify an existing validation rule to create a new one.
  5. To ensure that the validation rules apply to the correct learning content type, configure rule conditions that specify the
    Course Type
     as either:
    • Course Offering
    • Digital Course
    You can only create validation rules for digital courses that require enrollment.
To prevent workers from enrolling in a course offering when their primary location differs from the location of the course.
Description: The location of the course you have selected is different from your primary work location.
Derived Logic: Primary Location none in the selection list Location And Primary Location is not empty.
Field
Value
And / Or
And, And
Source External Field or Condition Rule
Primary Location, Primary Location
Relational Operator
none in the selection list, is not empty
Comparison Type
Value from another field, Value specified in this filter
Comparison Value
Location
  • Select the
    Maintain Validations
     button on the
    Maintain Learning Validations
     report to view and manage changes to your validation rules.
  • Use the
    Maintain Help Text
     task to configure help text for the business process.