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Administrator Guide
Last Updated: 2024-12-13
Steps: Set Up Security for Learning

Steps: Set Up Security for Learning

You can set up security to determine who can create, manage, and consume learning content. Workday Learning enables you to configure granular domain access for tasks and reports that your organization uses to manage:
  • Learning content.
  • Learning enrollments.
  • Reminders for courses with expiration dates.
  1. Create User-Based Security Groups.
    Create security groups for your learning administrators to support the level of granularity that you require to manage learning and assign users.
  2. Access the
    Maintain Functional Areas
     task.
    Enable these functional areas:
    • Common Financial Management
    • Learning Core
    Security Configuration
     domain in the System functional area.
  3. Edit Domain Security Policies.
    Configure security domains for Learning.
  4. Configure these business processes security policies:
    Business Process
    Edit
    Enroll in Content
    To enable primary and secondary instructors to approve enrollments, add the Internal Learning Instructor as Self and External Learning Instructor as Self security groups on the approval step.
    To enable assessors to manage training content, add the Learning Assessor as Self security group on the
    Self-Service: On the Job Training
     domain.
    Manage Course Offering
    To enable learning administrators or instructors to move instructor-led classroom training in course offerings online, add their security groups on the
    Update Offering to Online Only
     initiating action.
  5. Activate Pending Security Policy Changes.