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Administrator Guide
Last Updated: 2023-06-23
Example: Define Custom Email Notifications for Learning Enrollments

Example: Define Custom Email Notifications for Learning Enrollments

This example illustrates how to define an email notification to the initiator of a learning enrollment. The notification uses report field values on the
Learning Enrollment Event
 business object. Your company wants Workday to send an email to the initiator of a learning enrollment once the enrollment is complete.
  1. Select
    Business Process
    Add Notification
     from the related actions menu of the
    Enroll in Content (Default Definition)
     business process.
  2. Click
    OK
    .
  3. Configure these values:
    Field
    Value
    Trigger on Status
    Completed
    Recipient(s)
    Initiator of Enrollment
    Email Option
    Default
  4. In the
    Message Content
     section, compose the
    Subject
    . Workday automatically adds spacing after each
    Text
     and
    External field
     value.
    Add rows for these items in this order:
    Field
    Value
    Text
    Your request to attend
    External Field
    Course Name
    Text
    has been approved!
  5. Compose the
    Body
    .
    Add rows for these items in this order:
    Field
    Value
    Text
    Hi
    Field
    Initiator of Enrollment
    Text
    ,
    Your request to attend
    Field
    Course Name
    Text
    in
    Field
    Locations
    Text
    with
    Field
    Instructors
    Text
    has been approved! The cost of the course is:
    Field
    Course Cost
    Text
    Looking forward to seeing you at training.
    Warm regards
    The GMS Learning team
  6. Click
    OK
    .
  7. Click
    Done
    .
To check the format of the email notification before Workday sends it, click
Preview
.