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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Managed Self-Registration for Extended Enterprise

Steps: Set Up Managed Self-Registration for Extended Enterprise

Managed Self-Registration for Extended Enterprise enables people outside of your organization to register for their own extended enterprise learning account. You can create self-registration URLs to distribute to prospective extended enterprise learners. Each URL is unique to an extended enterprise affiliation. You can create 1 URL per affiliation. When prospect extended enterprise learners access the URL, they enter their information to register for an account.
After account approval, the new extended enterprise learner receives 2 emails with their username and temporary password, enabling them to sign in to Workday Learning. Their username is the same as their email address. Workday automatically adds the extended enterprise learner to the affiliation associated with the self-registration URL that they used to register.
  1. Configure the
    Request Extended Enterprise Learner
     business process in the Extended Enterprise for Learning functional area.
    Managed Self-Registration uses the
    Request Extended Enterprise Learner
     business process to create new or editing existing users. Ensure that you have allowed actions, security groups, and approvals properly configured before distributing self-registration URLs.
    You can configure the business process to initiate automatically or manually, or use a combination of automatic and manual initiation based on custom condition rules.
    To avoid unknown users creating accounts and accessing your learning content, Workday recommends adding administrator approval steps to the
    Request Extended Enterprise Learner
     business process.
  2. Access the
    Domain Security Policies for Functional Area
     report.
    Select
    Domain Security Policy
    Enable
     from the related actions menu of the
    Manage: Self-Registration
     domain in the Extended Enterprise for Learning functional area.
    Security: These domains in the System functional area:
    • Security Activation
    • Security Configuration
  3. Edit Domain Security Policies.
    Set up the security policy for the
    Manage: Self-Registration
     domain.
    When you want to enable affiliation managers to create and manage self-registration URLs, Workday recommends that you add the Affiliation Manager – Constrained security group to the domain security policy. This ensures that affiliation managers can only view the self-registration URL associated with their own affiliation.
  4. (Optional) Access the
    Learning: Extended Enterprise
     section of the
    Edit Tenant Setup - HCM
     task.
    1. Select a self-registration privacy policy option. The default is
      None
      .
    2. Select the
      Override Default Self-Registration Hourly Limit With Custom Value
       check box to enter a custom limit on the number of self-registrations per hour.
      Workday determines your default hourly limit on the number of self-registrations based on the number of extended enterprise learners in your tenant. Workday enables up to 500 self-registrations per hour when you have 5999 or fewer active or inactive extended enterprise learners. The hourly limit increases by 100 self-registrations per hour for every additional 1000 extended enterprise learners. The maximum hourly limit is 1000 self-registrations.
      Example:
      • 0-5999 extended enterprise learners = 500 self-registrations per hour
      • 6000-6999 extended enterprise learners = 600 self-registrations per hour
      • 7000-7999 extended enterprise learners = 700 self-registrations per hour
      For security, Workday recommends using the default value or entering a custom limit that's less than the default value.
      When registrations exceed the hourly limit, anyone additional who registers for an account within that hour receives an error informing them that their request couldn't be submitted.
    Security:
    Set Up: Tenant Setup - HCM
     domain in the System functional area.
Users with permission can create self-registration URLs for affiliations.
Create a self-registration URL using the
Create Self-Registration URL
 task and distribute it to prospect extended enterprise learners.